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Review Vacancy

Date Posted 09/16/22

Applications Due09/30/22

Vacancy ID112639

AgencyParks, Recreation & Historic Preservation, Office of

TitleContract Management Specialist 1 or Trainee 1/2 (Grants Bureau)

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12238

Minimum Qualifications Must be reachable on the Professional Career Opportunities (PCO) eligible list with or Public Administration Traineeship Transition Program (PATT) eligible list.

OR

Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.

Duties Description The Contract Management Specialist 1 (CMS 1) position is located in the Grants Bureau in the Albany Office for NYS Parks, Recreation and Historic Preservation. The CMS 1 reports to a Contract Management Specialist 2 (CMS 2) who supervises and manages staff within the Albany and Regional Grants Team.

The Contract Management Specialist 1 (CMS1) is responsible for administrative activities associated with the review, approval, and management of comprehensive grants-in-aid programs for local government jurisdiction and community-based organizations that are interested in or apply for and receive grant monies from State agencies. Grant monies come from a variety of sources including state and federal funds, bond acts and legislative initiatives.

Under the general supervision of the Contract Management Specialist 2 and Grants Director, nominee acts independently as the liaison with multiple Regional Grants Administrators (RGAs) to coordinate and manage the grants-in-aid programs within the regions. Illustrative duties include, but are not limited to:

• Interpreting statutes, rules and regulations for grant programs.
• Collaborating with regional staff and Albany staff to develop bureau processes, procedures, documents and materials, including requests for proposals, guidelines and applications.
• Attending conferences and informational meetings across the State to make formal presentations and answer technical questions; disseminating information in writing, through presentation, and through meetings and workshops to the public, as well as other agency and regional personnel and state and municipal government agencies concerning grant programs criteria, eligibility, availability, specific applications and current projects.
• Acting as liaison between the regional staff and other State agencies and units within the Agency, as needed, to implement State policies and procedures and facilitate project completion.
• Reviewing and evaluating project applications against the specific grant program criteria and specifications, and identifying priority projects for consideration.
• Following the awarding of grants, providing technical assistance in the review and processing of grant documentation received from the regions, including contract budgets, appraisals, deeds, surveys and other legal documents, Minority and Women-owned Business Enterprise (MWBE) documentation, property restrictions, amendments and vouchers, among other requirements.
• Following contract negotiation and approval, monitoring project progress including amendment requests and approvals, payment requests and disbursements, close-out and post-completion requirements; ensuring compliance with program requirements and contract terms, applicable statutes, rules, regulations, guidelines, procedures, and various agency, state and federal laws; preparing financial reports.
• Acting as liaison between regional staff and other State agencies and units within the Agency, as needed, to develop and implement Records Retention policies and procedures.
• As directed, may act as Regional Grants Administrator for particular grants programs.
• Supervising subordinate staff

Additional Comments OPERATING NEEDS:
• Candidate must be able to work a standard Monday to Friday schedule, e.g., 8 AM to 4 PM or 9 AM to 5 PM.
• Candidate must be familiar with the Microsoft Office Suite, particularly with Excel, Word, and Access as well as Adobe Pro and the Internet (Microsoft Edge and/or Google Chrome).
• Candidate must have a valid driver’s license.
• Candidate must be able to travel if needed.

Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Contract Management Specialist Trainee 1, Contract Management Specialist Trainee 2, or the Contract Management Specialist 1 titles. Included below is a breakdown of the salary at each level of the traineeship.

Contract Management Specialist Trainee 1, SG-13 - $46,529
Contract Management Specialist Trainee 2, SG-14 - $49,202
Contract Management Specialist 1, SG-18 - $61,270-$77,912

Some positions may require additional credentials or a background check to verify your identity.

Name Beatrice Gamache

Telephone

Fax

Email Address albany.employment@parks.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingPlease submit your resume and the contact information for 3 work-related references to albany.employment@parks.ny.gov and reference the Vacancy ID Number in the subject line when applying.

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