Review Vacancy
TitleC220133 - Office Assistant 1 - School of Dental Medicine
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31870 to $31870 Annually
Minimum Qualifications Minimum Qualifications:
Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
Reassignment Requirement: You must hold the same title at the University at Buffalo.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.
A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.
Preferred Qualifications:
• Familiarity with working in an academic setting and assisting faculty and students
• Working knowledge of HUB, Credentials, Student Clearinghouse
Duties Description Position Summary:
The Department of Academic Affairs at the School of Dental Medicine seeks to fill a full time Office Assistant 1 position to assist with and perform the following duties:
• Evaluate and certify student and alumnus eligibility for state and national licensure examinations
• Review all requests for student letters, verifications, academic standing and various form requests from students and alumni
• Order department office supplies, submit expense reports, and balance monthly statements
• Assist with HUB, Credentials, Student Clearinghouse to perform daily activities for Academic Affairs
• Provide back-up assistance to Registrar
• Assist with commencement planning and preparations and the Associate Dean of Academic Affairs on various projects
• Prepare Curriculum Committee and CODA meeting minutes and agendas; update committee participants on action items
• Verify National Clearinghouse requests
• Process Credential requests
• Audit transcripts each semester
• Work closely with supervisor to ensure students are on track for graduation
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.
About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.