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Review Vacancy

Date Posted 09/19/22

Applications Due10/04/22

Vacancy ID112741

AgencyTransportation, Department of

TitleAdministrative Officer 1

Occupational CategoryOther Professional Careers

Salary Grade23

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $79410 to $99213 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Erie

Street Address NYS DOT, Administrative Services Division

100 Seneca Street

City Buffalo

StateNY

Zip Code14203

Minimum Qualifications To be considered for appointment, candidates must be reachable from the appropriate Civil Service eligible list or be eligible for transfer in accordance with Civil Service Law.

Duties Description The incumbent of this position will serve as the Administrative Services Director in Region 5 and report to the Director of Human Resources. Duties include but are not limited to:

• Oversight and supervision of the Regional Administration Group activities, including: Personnel, Employee Relations, Employee Benefits, Training, Purchasing, and Facilities Management.
• Perform Regional Labor Relations activities as assigned, ensuring all procedures are followed and that local agreements and settlements are effective and achieved in accordance with agency policy and/or contractual agreements.
• Oversee and administer Regional disciplinary grievances for programs, providing regional supervisors and program managers assistance and direction in dealing with performance issues, counseling memos, and resolving disputes. Conduct hearings and investigations into alleged inappropriate behavior/misconduct and handle interrogations in accordance with procedures.
• Provide appropriate final decisions of disciplinary grievances for review by Main Office Employee Relations Bureau (ERB), referencing Bulletins, MAP procedures and Department Policies, as well as other sources as needed.
• Build positive working relationships with the respective Union Representatives, program managers, supervisors, and employees, making every effort to achieve fair and meaningful outcomes. Coordinate and or co-
chair Regional Labor Management meetings and ensure all Labor-Management Committee meeting items are thoroughly researched, discussed, and addressed.
• Confer with program managers to resolve questions relating to appointments, including transfer or reinstatement of employees. Maintain accurate and organized files, including hiring packages and other relevant information in accordance with DOT policies and procedures. Final review and approval of personnel transactions, ensuring they are made in accordance with Civil Service Law, State Finance Law and applicable rules, regulations, and directives.
• Accurately advise program managers, supervisors, and individual employees in a timely manner on applicable laws, rules, directives or negotiated agreements which affect the appointment, promotion, termination, or salary of employees.
• Review status of available eligible lists and current examination schedules. Confer with supervisors and agency program managers on possible actions resolving critical needs for recruitment and examinations.
• Ensure that work completed by subordinates is timely, complete, and accurate, and in accordance with priorities and applicable requirements of law, rule, and policy.
• Serves as a resource to regional managers in time and attendance and all other administrative functions.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments *Telecommuting: The Department’s current telecommuting agreement is valid through December 31, 2022 and is subject to extension beyond that date.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Sarah Sheridan

Telephone

Fax

Email Address dot.sm.mo.hr.personnel@dot.ny.gov

Address

Street 50 Wolf Road

Personnel Bureau

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume with the Notice Number R5-22-24 in the subject line and referenced in the letter of interest no later than October 4th, 2022

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