Review Vacancy
AgencyState University of New York - Admin.
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37507 to $40000 Annually
Minimum Qualifications Preferred Qualifications:
• Be highly detailed and ensure discretion in all work-related matters
• Have strong interpersonal, verbal, and written communication skills
• Be proficient in Office 365, especially Word and Excel
• Excellent organizational skills, ability to manage multiple priorities
• Exceptional drive to complete tasks in a timely fashion
Duties Description The Office of Opportunity Programs (OOP) oversees university-wide programs that promote access, success, and opportunity for students of promise at the pre-college, undergraduate, graduate and first professional levels of study. OOP’s oversight responsibilities include program leadership, policy development/implementation, fiscal planning and management, performance monitoring, data collection and reporting.
The duties include, but are not limited to, the following:
• Function as administrative support for the OOP staff, including daily calendar, meetings, events, travel and special projects as needed;
• Serve as the primary person on answering phones, forwarding calls and taking messages;
• Maintain offices files, including listservs and databases for campuses, internal and other stakeholders;
• Assist in administering day-to day activities of the office along with other support staff, including correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments;
• Maintain electronic records using excel containing various data; including but not limited to: reports from campuses and distributing them to appropriate campus liaison;
• Assist in all events, meetings and special activities in which the office is involved;
• Keep daily log of incoming and outgoing mail; including opening and distribution;
• Serve as back-up for preparing meeting minutes
• Assist in reviewing, editing and preparation of professional correspondence;
• Ordering of office supplies and other items needed within the office; and
• Assist Director of University Life Operations and office administrative assistants in other duties as assigned.
Additional Comments To apply: please email Jessie O'Brien in Human Resources:
jessie.obrien@suny.edu
Some positions may require additional credentials or a background check to verify your identity.