StateJobsNY

NY HELPNo

AgencyTaxation & Finance, State

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $54733 to $68356 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Westchester

Street Address Mid Hudson Regional Office

44 S. Broadway

City White Plains

StateNY

Zip Code10601

Minimum Qualifications Candidate must be reachable on the Secretary 2/Administrative Assistant 2 eligible list OR eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent competitive service in a qualifying title within two salary grades of this position. Please note: A keyboarding performance test may be required before appointment.
OR
Provisional Appointment: In the event that an eligible list for this title does not exist, or has less than three acceptors, those that have one year of service as Administrative Assistant 1 (various language parenthetics) may be appointed on a provisional basis.
Note: Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately reachable on the eligible list resulting from the next holding of the exam.
OR
Non-Competitive Promotion: A permanent competitive appointment via a non-competitive promotion examination (NCP) may also be made pursuant to Section 52(7) of Civil Service Law, if three or fewer qualified candidates in the Department promotion field apply for this position. Qualifications for this title include: One year permanent competitive service as Administrative Assistant 1 SG 11 (various language parenthetics).

Duties Description
• Acts as liaison to Staffing Management (HR functions), Training Bureau, Building Management
• Screens phone calls for the District Office Manager. Independently answers questions based on knowledge of office operations or direct calls to the proper party with minimum inconvenience to the caller.
• Establishes filing systems, work flows, protocol, and procedures for the entire Office. This will include electronic data, as well as hard copy data.
• Maintains a tracking system for all section correspondence and/or projects that require follow-up.
• Manipulates and analyzes information contained in the Department’s electronic Management Information System.
• Prepares correspondence for the Manager’s signature. Generates management reports. Prepares coherent and comprehensive correspondence, narratives, charts, and reports, using correct grammar, punctuation and spelling. Ability to use word processing, database and spreadsheet systems. Possess knowledge of Department specific terminology.
• Schedules meetings, secure locations, make travel and lodging reservations, and maintain a calendar for Management.
• Supervises staff and train new clerical employees in the Office as needed.
• Performs other duties as required.

Additional Comments Telecommuting and hours to be discussed during interview.

Appointment to Westchester County location will include salary + location pay.

Some positions may require additional credentials or a background check to verify your identity.

Name Andrea Zeilberger

Telephone (518) 402-3615

Fax

Email Address Andrea.Zeilberger@tax.ny.gov

Address

Street WA Harriman State Office Campus

City Albany

State NY

Zip Code 12227

Notes on ApplyingQualified Candidates should submit a letter of interest and resume, including current title and how you qualify. Please reference the vacancy ID number and job title with your response.