Review Vacancy
AgencyFinancial Services, Department of
Occupational CategoryAdministrative or General Management
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $61423 to $76218 Annually
Minimum Qualifications Appointment method:
This is an appointment to a position in the exempt jurisdictional class. As such, the incumbent of this position would serve at the pleasure of the appointing authority.
Duties Description The New York Department of Financial Services seeks to build an equitable, more transparent and resilient financial system that benefits New Yorkers and supports business. Through engagement, data-driven regulation, and operational excellence, DFS is responsible for empowering consumers and protecting them from financial harm; ensuring the health and stability of the financial entities we regulate; and driving economic growth through responsible innovation.
The Department of Financial Services is seeking candidates for the position of Executive Assistant in the Insurance Division. The Executive Assistant will function with a great degree of independence in providing a variety of high-level professional administrative duties. Incumbent will report directly to the Executive Deputy Superintendent of the Insurance Division in addition to supporting the Executive Deputy Superintendent of the Climate Division. This will require a working knowledge of the agency’s operations and familiarity with State government. An ability to function in a fast-paced and results driven environment is critical. Discretion, tact, confidentiality, and diplomacy skills are essential. Other duties include, but are not limited to, the following:
• Handles executive level scheduling of meetings, calls and conferences and serves as gatekeeper and triages all requests made to the Executive Deputy Superintendents;
• Prepares and edits materials for executive meetings, briefings, testimony, conferences, and presentations, ensuring that materials are concise, accurate and relevant to the audience and requiring interaction with multiple stakeholders and organizational skills;
• Manages ongoing communications and serves as liaison with external stakeholders and Department staff, ensuring prompt responses and scheduling and preparation of relevant meetings and communications;
• Assists in the coordination of various activities, projects, and programs among the Insurance and Climate Divisions, with other groups and divisions within DFS, and with regulated institutions and other stakeholders, and provides periodic status reports on such activities;
• Types, reviews and edits correspondence and other materials and documents for the Executive Deputy Superintendent’s signature and elevates relevant correspondence when necessary;
• Researches issues and develops reports and recommendations;
• Schedules travel arrangements and prepares expense reports for the Executive Deputy Superintendents;
• Answers telephone, makes calls, and greets visitors and staff promptly and professionally, ensuring that schedules are kept, and stakeholders’ inquiries are promptly responded to;
• Coordinates and communicates with the staff of the National Association of Insurance Commissioner, including receiving and retrieving materials for various committees;
• Coordinates and communicates with the members of the State Insurance Advisory Board and sets up periodic meetings;
• Coordinates attendance at meetings and events for the Executive Deputy Superintendents and other Insurance and Climate Division staff;
• Creates and maintains electronic and paper filing systems; and
• Performs other duties as assigned.
Additional Comments Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,026 annual downstate adjustment.
Appointment to this position is pending Governor Appointment’s Office and Division of Budget approval.
Some positions may require additional credentials or a background check to verify your identity.
Email Address nce.notifications@dfs.ny.gov
Address
Street One Commerce Plaza, Suite 301
Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than October 5, 2022 to the email address listed below. Please include Box# (Box EA-00128) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.
Melissa Dover
Box EA-00128
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: NCE.Notifications@dfs.ny.gov
Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview
Public Service Loan Forgiveness
Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.