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Review Vacancy

Date Posted 09/21/22

Applications Due10/01/22

Vacancy ID112883

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $52589 to $63705 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service as a SG-13 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the Civil Service eligible list for this title.

Duties Description This is a key administrative position which supports the day to day operations of the Office of Probation and Correctional Alternatives (OPCA). The incumbent provides a full range of professional administrative services in support of the office and is the secretary for the Deputy Commissioner/Director and the Assistant Director of OPCA. The incumbent represents OPCA and manages communications with all external entities, including state-county probation communications. The duties of the incumbent include, but are not limited to: coordinating and screening phone calls for executive staff; reviewing and tracking incoming mail; managing executive staff travel, including processing of travel vouchers; scheduling meetings, maintaining calendars, preparing meeting materials and taking meeting minutes; and logging and tracking critical incident reports.

The Administrative Assistant 2 also prepares reports and general correspondence; tracks complaints; establishes and maintains both electronic and hard copy files; orders office supplies; arranges prospective employee interviews; maintains mailing lists, directories and contact information of all county probation directors; and prepares service award certificates and retirement letters upon request from counties.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity and inclusion.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Kimberly Carr, Equal Opportunity Specialist at (518) 457-2409.

Some positions may require additional credentials or a background check to verify your identity.

Name Theresa Scrodanus

Telephone 518-457-3875

Fax 518-457-4000

Email Address DCJSjobs@dcjs.ny.gov

Address

Street 80 South Swan Street

AESOB

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send your cover letter and resume to the email address listed above. Please reference posting # 112883 in your email / cover letter.

DCJS was named to the Times Union’s list of Top Workplaces from 2017 through 2021 as voted on by our employees, and received special recognition for fostering new ideas, communication, and training.

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