Review Vacancy
AgencyState Comptroller, Office of the
TitleAdministrative Assistant 2, Item #03970
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $52589 to $63705 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must be reachable on the Secretary 2 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
Candidates who are appointed to the Administrative Assistant 2 from the Secretary 2 list (#37-924) will not be required to demonstrate they have completed the eight administrative support courses.
70.1 Transfer:
Eligible candidates must have one year of permanent competitive service in a qualifying title allocated to a grade 13 or higher. If the candidate is not currently incumbering, or has not previously held a keyboard or secretarial title, the candidate will be required to take and pass a typing proficiency exam to qualify for transfer.
Keyboarding Test
To be appointed as an Administrative Assistant 2, candidates are required to pass a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Generally, the keyboarding test is only valid for five years from the date the candidate passes it.
Duties Description Audit and Governmental Support
• Taking phone calls from local officials and taxpayers and referring to available staff for assistance.
• Reviewing incoming correspondence and refer it to the appropriate staff member.
• Preparing correspondence and other documents needed by the staff.
o Reviewing outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy and conformance to instructions. Ensures that appropriate materials are attached, if applicable
o Creating letters and setting up meetings with local officials or taxpayers when requested
• Assembling and organizing materials and information to prepare for upcoming audits
o Maintaining files of documents related to Local Government Units.
• Other related duties as assigned.
Office Administration
• Scheduling interviews for potential new employees, checking references, preparing, and sending related correspondence and processing new employee paperwork.
• Arranging meetings, training, or conferences; assembling and coordinating materials. As requested, attending such meetings, and preparing a summary of the meeting’s conclusions or agreed upon courses of action. Maintaining meeting, training, and conference calendars.
• Maintaining files (including electronic) of correspondence and other documents. Maintaining confidential information and periodically purging obsolete material in compliance with established policies
• Maintain an up-to-date inventory of office supplies for the staff working in the regional office, and order new supplies as needed.
• Monitoring and verifying time off requests and timecards of staff in the region and maintaining the weekly itineraries and phone list of staff.
• Maintaining and monitoring staff activities in the “Management Information System” database (automated time management system); creates/designs reports for managers’ use.
• Making travel arrangements (hotel, air, ground transportation) for staff as requested. Also responsible for reviewing and auditing staff travel reimbursement vouchers for management approvals.
• Other related duties as assigned.
Additional Comments • Good Organizational Skills
• Knowledge and Use of Technology
• Demonstrates Teamwork
• Good Work Ethic
• Professional Demeanor
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.ny.gov
Address
Street Office of the New York State Comptroller, Office of Human Resources
110 State Street, 12th Floor
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than October 1, 2022. Please reference Item #03970 -GOER-SAB when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.