StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 1 or Trainee - 02420

Occupational CategoryLegal

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35528 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County New York

Street Address Division of Legal Affairs

24th Floor, Empire State Plaza, Corning Tower

City Albany

StateNY

Zip Code12237

Minimum Qualifications "Current New York State Department of Health employee with permanent or contingent permanent status as an Administrative Assistant 1, Grade 11, OR current New York State employee with one or more years of permanent, contingent-permanent, or 55-b/c service as an Administrative Assistant 1.

OR: Current New York State employee with one or more years of permanent, contingent-permanent, or 55-b/c service in a position allocated to Grade 6 or above, and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.* A passing score on a typing test is required before a job offer to this title can be approved.

*Note: Appointment may be made at a traineeship level. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.


Preferred Qualifications: Ability to handle a fast paced environment. Experience with excel, outlook, SharePoint, adobe. Ability to effectively communicate between outside callers and programs staff. Ability to handle confidential information, handle scheduling for groups, and perform office related tasks such as filing, photocopying, and handling incoming and outgoing mail.

Duties Description Tracking and maintaining all tasks assigned to attorneys in the Bureau’s electronic tracking system; manual filing; sorting mail; responding to inquiries from Department staff as well as outside callers; photocopying documents, and responding to general work needs of the attorneys; assisting with the routine maintenance of Bureau photocopiers, printers and all other office equipment; scheduling and arranging meetings and preparing materials for the meetings; and reserving conference rooms and making travel arrangements for staff attorneys as needed and requested.

Additional Comments For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, JGL/AA/2420

Telephone 5184861812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Room 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference JGL/AA/2420 included in the subject line or by mail to Human Resources Management Group, JGL/AA/2420, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.