Review Vacancy
AgencyOffice of Cannabis Management
TitleAdministrative Assistant 1, #11010
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41953 to $51410 Annually
Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service as an Administrative Assistant 1 (formerly known as Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a SG-09 or above and eligible for transfer under Section 70.1 or 70.4 as appropriate of the Civil Service Law. Completion of all required mandatory and elective coursework for the Administrative Assistant traineeship is required for appointment to the full performance, SG-11 level.
Duties Description Reporting to one of the Director of the Economic Development & Equity Unit, the incumbent of this position will serve as the lead support person in the Unit, responsible for ensuring the smooth flow of operations between their respective Unit and all other Units within the Office of Cannabis Management (OCM).
Duties include, but are not limited to:
• Manage the office calendar and the Director’s daily schedule by independently scheduling, confirming, and canceling meetings and appointments with staff, agency program managers and business units, and all other parties. Ensure schedules are up to date and reliable.
• Receive and review all incoming and outgoing forms, correspondence for accuracy and completeness.
• Develop office document templates including formats for letters, memoranda, facsimiles, and travel itineraries, etc.
• Contact external customers (Contractors, Vendors), client agencies and consultant field staff reviewing and securing required reporting forms and monthly reports.
• Input all forms and correspondence and distribute to appropriate staff and program areas.
• Produce and edit correspondence and documentation for the Director’s review and signature.
• Coordinate the collection of data necessary to respond to inquiries from the Executive Chamber, the State Attorney General’s office, Office of the State Inspector General, Office of the State Comptroller, State Division of the Budget, and other public and private entities.
• Screen visitors and telephone calls for appropriate routing.
• Respond to questions, research problems, and determine resolution; communicate and interpret agency policy and procedures; refer more difficult calls to appropriate staff; follow-up when necessary.
• Generate technical reports on a regular basis.
Additional Comments Work location and telecommuting opportunities to be discussed at interview. Employees who are vaccinated must provide proof of vaccine status through a secure online portal.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.