Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 09/22/22

Applications Due10/06/22

Vacancy ID113023

AgencyPeople With Developmental Disabilities, Office for

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46983 to $57231 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Schenectady

Street Address 500 Balltown Rd

City Schenectady

StateNY

Zip Code12304

Minimum Qualifications Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.

OR

Transfer:
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Duties Description This position provides administrative support to the Bureau of Program Certification (BPC) within the Division of Quality Improvement. Our division has greatly expanded in recent years due to the high visibility placed on OPWDD and specifically this division. The workload standard for this position includes providing administrative support and assistance to an Area Director (SCA 3 DD) and approximately 30 professional staff (SCAs 2 DD and SCAs 1 DD). In addition, the incumbent's responsibilities include the following:

• Act as administrative liaison with the NYS Department of Health regarding the submission of documentation and paperwork for all Intermediate Care Facility (ICF) programs statewide. Also provide administrative support to all statewide BPC Area Directors regarding ICF paperwork.

• Type statements of deficiencies following survey visits, as well as a significant amount of other official correspondence, manage and provide coverage for all incoming calls/communications, and supervise other subordinate staff who do the some of this work.

• Track BPC staff completion of all required federal ICF trainings, schedule and track all survey-related activities including survey visits, statements of deficiency, and plans of corrective action.

• Maintain files for all survey visits, investigations, Area Directors' correspondence, other federal and state issued correspondence, etc.
• Maintain office equipment and office supplies, including forms required for use by professional staff in the field.

• Schedule and setup for all video conferencing.

• Assist with onboarding of new staff for the office.

• Supervision of secretarial staff.

• Assist BPC Leadership in other duties as assigned.

Additional Comments Please note:
•Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
•In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
•OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Name Sarah Keeler

Telephone 518-473-4785

Fax 518-474-9902

Email Address OPWDD.sm.COrecruitment@opwdd.ny.gov

Address

Street 44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingPlease submit cover letter and resume by 10/6/22. Please reference the EOA #2022-358 in all correspondence.

Printable Version