StateJobsNY

NY HELPNo

AgencyTeachers' Retirement System

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitCSEA Local 658 (NYS Teachers’ Retirement System)

Salary RangeFrom $56041 to $69987 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 10 Corporate Woods Drive

City Albany

StateNY

Zip Code12211

Minimum Qualifications EITHER: 1) Reachable on the Civil Service eligible list; OR 2) Eligible for reassignment by virtue of having permanent competitive service as a Administrative Assistant 2 (SG-15); OR 3) Eligible for transfer under the provisions of the Civil Service Law.

Duties Description The duties of the Administrative Assistant 2 include, but are not limited to, the following:
Administrative tasks to ensure the efficient operation of the department, including those related to correspondence, document archival, project and department coordination.
Prepare, distribute and archive correspondence, reports and publications.
Prepare purchase orders, track expenses and order supplies.
Prepare staff meeting agendas and minutes.
Coordinate with other departments to track the creation and revision of System forms.
Communicate with internal and external stakeholders, including NYSTRS delegates, participating employers and vendors, including answering phone calls and writing letters and memos.
Assist in planning the Annual Delegates Meeting and overseeing the annual election of delegates.
Maintain databases of vendors and media contacts.
Assist with department and Member Relations Division projects as needed in support of NYSTRS’ mission.

Additional Comments POSITION SUMMARY-
All applications to NYSTRS should be done via the https://nystrs.peopleadmin.com/ site. NYSTRS will never ask you to submit private information via email or direct you to submit private information to another site as part of our recruitment process.

These positions are eligible for a 60% remote/40% in-office flexible work option as outlined in NYSTRS’ Flexible Work Pilot Program.

The Education & Outreach department educates external customers (e.g., members, delegates, employers, media) and internal staff about NYSTRS’ benefits and services through written, verbal and digital communications. The department is comprised of the Public Information Office (PIO) and the Documentation & Training unit (D&T). The Administrative Assistant 2 is responsible for a wide-range of administrative duties to ensure the efficient operation of the office and the coordination of our Annual Delegates Meeting.

PREFERRED QUALIFICATIONS-
Proven experience as an administrative assistant
Strong oral and written communication and correspondence skills
Proven customer service skills when communicating with internal and external stakeholders
Experience coordinating and scheduling meetings
Proven ability to handle multiple projects
Proficiency in Microsoft Word, Excel and Adobe

Some positions may require additional credentials or a background check to verify your identity.

Name Christine DiPierno

Telephone 518/447-2906

Fax N/A

Email Address recruitment@nystrs.org

Address

Street 10 Corporate Woods Drive

City Albany

State NY

Zip Code 12211

Notes on ApplyingIn order to be considered for this position, you must submit an application directly to the posting on our applicant portal. The link to the posting is: https://nystrs.peopleadmin.com/postings/4654.