Review Vacancy
AgencyAddiction Services and Supports, Office of
TitleAdministrative Assistant 1 - John L Norris ATC
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $37178 to $55336 Annually
Street Address NYS Office of Addiction Services and Supports - John L Norris Addiction Treatment Center
1111 Elmwood Avenue
Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $37,178 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $41,419) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.
Provisional appointment: One year of permanent competitive or 55b/c service as an Office Assistant 1 (Keyboarding), Office Assistant 1 (Keyboarding Spanish Language), Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist Trainee 1, Law Department Specialist Trainee 2, or Law Department Document Specialist.
Duties Description The incumbent will be responsible for administrative duties for the Director, Assistant Director, and facility. Duties include, but are not limited to:
• Completion of necessary correspondence, answering the telephone and dealing with the needs of the public, visitors and patients.
• Maintaining staff rosters and tracking personnel training and certifications.
• Assists with various personnel functions such as new employee orientation paperwork, tracking of performance programs and evaluations, maintenance of training records
• Ensure that office supplies for the facility are regularly inventoried and ordered as needed for all staff.
• Perform data entry and retrieval from databases and electronic medical records.
• Assist in the flow of admissions, greeting visitors and monitoring the reception area.
• Prepare for monthly meetings and record minutes.
• May provide office and clerical support, computer, technology and administrative functions for the facility.
• May supervise other clerical staff and provide training and orientation to new staff.
• Other related duties as assigned.
Note: To be effective in this position the candidate must accurately data process a large volume of information and have effective written, verbal and interpersonal communication skills as well as be able to work in a team environment.
Additional Comments The salary range for this position is as follows:
Administrative Assistant Trainee 1 (equated to a Grade 8) - $37,178 to $47,160*
Administrative Assistant Trainee 2 (equated to a Grade 10) - $41,419 to $52,427*
Administrative Assistant, SG-11 - $43,932 to $55,336
If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice .
OASAS ATC's are Tobacco Free Facilities.
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.
Some positions may require additional credentials or a background check to verify your identity.
Name Bureau of Human Resources Management
Email Address Recruitment@oasas.ny.gov
Address
Notes on Applying**You must currently be employed by the State of New York in order to apply for this position. Interested candidates should submit resume and cover letter to Recruitment@oasas.ny.gov including a social security number for eligibility verification** Please be sure to include the vacancy ID in your response.