Review Vacancy
AgencyDomestic Violence, Office for the Prevention of
TitleAdministrative Assistant 1
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31870 to $51410 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a Keyboard Specialist performance test.
*Successful completion of the two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11.
NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility or contact OGS Human Resources for your transfer options.
Duties Description Duties include but are not limited to:
• Answer office telephone and provide information, support, and crisis intervention to callers in need of gender-based services. Transfer calls to appropriate individuals and take messages if required.
• Greet office visitors, handle inquiries, or direct them to appropriate staff persons.
• Efficiently utilize various program databases and applications including the Microsoft Office Suite.
• Create, maintain, and enter information into spreadsheets and databases.
• Operate, maintain, and schedule repairs for office equipment such as printers, scanners, and copiers.
• Coordinate agency conferences, meetings, or special events. Make travel arrangements for staff and assist with the creation of travel expense reports for staff.
• Compose, type, and distribute meeting notes, correspondence, reports, and various other documents.
• Review and revise draft documents to ensure proper spelling, grammar, and confirm office policies are followed.
• Research information using various sources including the internet.
• Mail various items including letters, reports, and promotional materials. Prepare packages and arrange for them to be shipped.
• Organize and manage paper and electronic filing systems.
• Order and distribute office supplies.
• Serve as back-up for the Executive Assistant to the Executive Director.
• Interact with customers and colleagues in a courteous and professional manner.
• Ensure confidentiality of privileged and sensitive material.
• Efficiently utilize program databases, applications, and Microsoft Office Suite.
• Perform tasks in an efficient, timely, and safe manner.
• Perform other duties and special projects as required.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.