Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
Reinstatement Eligible - Previously held the title on a permanent
competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
Transfer Eligible - One year of permanent competitive service at Salary Grade 25 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as a Environmental Analyst 3, Environmental Compliance Assistance Supervisor, Professional Geologist 2, and Public Participation Specialist 4.
This position requires comprehensive knowledge of DEC's financial management systems, budget, procurement, contracting and grants management. Knowledge of Adobe and the full suite of Microsoft software is preferred.
Duties Description ESSENTIAL FUNCTIONS:
The Fiscal Planning and Management (FPM) Section, in the Division of Water’s (DOW) Bureau of Water Compliance, is an integral part of the DOW’s operational structure responsible for the direct management of contracts and procurement and liaison to DEC’s Office of Management & Budget Services (OMBS).
The Environmental Program Specialist 3 (EPS 3), Section Chief, in the FPM Section is responsible for overseeing the section’s administration of various contracts and contract related activities related to DOW’s water quality programs including:
• Oversight and processing of purchasing and invoicing
• Reviewing and processing contract claims and payments
• Development of requests for proposals in coordination with DOW technical program staff
• Development of invitation for bids in coordination with DOW technical program staff
• Development and execution of sole/single source procurements
• Coordination, development, and submission of DOW’s annual Federal grant applications
• Serving as DOW’s central point of all coordination with DEC’s OMBS
• Submission of contract/procurement documents to OMBS and the Office of State Comptroller
• Development, administration, and coordination of DOW’s annual Environmental Protection Fund (EPF) spending plan and appropriations
• Provide annual budget audits and financial reports
• Coordinate development of annual DOW consolidated Central and Regional Office workplans and manage Time & Activity/Cost Center Management (all funds)
Additionally, the EPS 3 will administer routine section activities including direct supervision of section staff, workplan and spending plan preparation and monitoring; leave requests & timecards, performance plans & evaluations; Freedom of Information Law requests (FOIL), DOW information & Commissioner Correspondence Unit (CCU) responses; budget projects and program status reports; database and file maintenance; preparation of policies/procedures/guidance; training of staff and representation of the DOW on committees/task forces.
In addition to the aforementioned essential duties, the successful candidate must also:
• Have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position.
• Be willing to travel to all DEC state-wide regional offices and to USEPA, FEMA and USACOE offices in New York City and Washington, D.C.
• Available to work over-time, on occasion, as needed to complete the work of the Division
The successful candidate should have following preferred qualifications:
• Ability to find creative solutions to difficult and complex problems within a team atmosphere.
• Experience with competitive and noncompetitive grant programs
• Strong public speaking skills and demonstrated ability to address controversial topics in a public setting
• Familiarity with Federal, State and Local Agencies and Non-Governmental organizations involved in clean water programs
• Experience working with State and Federal financial data systems
• Expertise in MS Office Suite, especially proper best practices in the use of MS Excel.
• Ability to develop automated processes in Excel or other spreadsheet software a plus.
• Use of MS Teams and Gantt charts in developing project plans and delivery of project tracking preferred
• Experience supervising other staff
Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position. Travel may be required.
Overtime may be required. Overnight travel may be required. Telecommuting may be available, will be discussed at interview.
Some positions may require additional credentials or a background check to verify your identity.