Review Vacancy
AgencyEducation Department, State
TitleAdministrative Assistant 2, (Open to current NYS Employees only), Box OP-1519/44305
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $54733 to $68356 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 2.
Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-13 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website.
Duties Description The New York State Education Department (NYSED) is seeking candidates for an Administrative Assistant 2 position in the Division of Professional Licensing Services within the Office of the Professions. Duties of this position include, but are not limited to, the following:
• Monitor and respond to all general incoming phone, email, fax and in-person inquiries for the Director and Assistant Director of DPLS
• Monitor and track all on-going discipline related cases being handled by DPLS on a frequent basis
• Provide application statuses for all requests that come to the Director’s Office in DPLS
• Serve as DPLS liaison with OP offices to complete and coordinate all administrative duties as needed
• Draft, prepare and process professional and accurate correspondence via emails, memorandums, letters and other documents in a timely fashion
• Serve as Records Retention Co-Coordinator and perform all relevant duties to implement an efficient record retention practice
• Supervise the Administrative Assistant 1 within the Director’s Office as well as any other subordinate staff that work in the Director’s Office
• Create and maintain an office Procedure Manual for all tasks within the Director’s Office
• Keep detailed and accurate notes for all meetings of the Director’s Office
• Work in coordination with the Administrative Assistant 1 in the Director’s Office to ensure all office supplies are ordered, stored and inventoried in a neat and organized matter for DPLS use
• Assist in all fiscal related duties within DPLS and have a general understanding of DPLS’ fiscal responsibilities for paying bills and handling reasonable accommodation purchases.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.
* Leads to a maximum salary of $68,356 based on annual performance advances.
APPLICATION: Recruitment will continue until the position is filled. Qualified candidates should send a resume and letter of interest to opjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OP-1519/44305) of the position in the subject line of your email and cover letter to ensure receipt of your application. Your social security number may be required to confirm your eligibility.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Email Address opjobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Recruitment will continue until the position is filled. Qualified candidates should send a resume and letter of interest to opjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OP-1519/44305) of the position in the subject line of your email and cover letter to ensure receipt of your application. Your social security number may be required to confirm your eligibility.