Review Vacancy
AgencyEducation Department, State
TitleAdministrative Assistant 2, (Open to current NYS Employees only), Box EXEC-118/13610
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $54733 to $68356 Annually
Appointment Type Contingent Permanent
Minimum Qualifications MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 2.
Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-13 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website.
Provisional Appointment: In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must have one year of permanent competitive or 55-b/55-c service as a Examination Composition Assistant, Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1, Secretary 1 (Spanish Language), or Senior Data Entry Machine Operator. Provisional candidates must take the examination for Administrative Assistant 2 when it is next offered and must be reachable on the resulting eligible list to maintain employment.
Duties Description The New York State Education Department (NYSED) is seeking candidates for an Administrative Assistant 2 position in the Office of Counsel. Duties of this position include, but are not limited to, the following:
• Serve as one of the primary secretaries for the Office of Counsel, Counsel, Deputy Counsel, and Chief Privacy Officer, often handing confidential attorney-client communications between them and the Commissioner, Board of Regents, and others, and acting as a point-person for communicating with the other agencies, outside attorneys and stakeholders which will involve sensitive attorney work product and otherwise confidential/privileged communications;
• Work with other assigned attorneys, including typing, filing, scheduling meetings/conferences, phone calls, proofreading, photocopying/scanning, faxing, travel arrangements/vouchers, ordering supplies/equipment, coordination of CLE courses and updating law books;
• Answer phone calls and provide technical assistance or redirect callers to the appropriate staff person or unit within the Department;
• Review, proofread and correct legal documents (e.g., agency regulations, letters, briefs, memoranda, and administrative decisions) ensuring their confidentiality and privileged status until ready for publication in final form;
• Assist attorneys in responding to document requests (e.g., discovery, subpoenas, FOIL requests) often involving the handling of statutorily confidential materials across a variety of areas within the Department;
• Assist attorneys in preparing regulatory materials;
• Maintain the office databases, including those used to track litigation, appeals, legislation, ethics and subpoenas; and,
• Serve as backup to other secretarial and clerical staff and participate effectively on assigned Office of Counsel projects.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent-permanent appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.
* Leads to a maximum salary of $68,356 based on annual performance advances.
APPLICATION: Applications will be reviewed on an ongoing basis until the position is filled. Qualified candidates should send a resume and letter of interest to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-118/13610) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Email Address omsjobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Applications will be reviewed on an ongoing basis until the position is filled. Qualified candidates should send a resume and letter of interest to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-118/13610) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.