StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $52589 to $63705 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address 28 Liberty

City New York

StateNY

Zip Code10005

Minimum Qualifications Reachable on the Department of Civil Service Eligible List for Secretary 2, OR Permanent or Contingent Permanent status as a Secretary 2 or Administrative Assistant 2, OR eligible to transfer.

Duties Description This position is in our Litigation Bureau in our NYC office.

• Provide administrative, technical, and secretarial support to the Deputy Bureau Chief and Attorneys in the Litigation Bureau’s Law Enforcement Practice Group. This includes preparation of confidential materials and knowledge of Bureau and OAG protocols, procedures and resources.
• Update, maintain and search computerized databases of case files, including NYMatters, including all searches necessary for Attorneys to conduct conflict checks and POL Section 17 representation analysis, and scanning and transferring documents into NYMatters.
• Type and appropriately handle correspondence, memoranda, and legal papers for the Deputy Bureau Chief and Attorneys.
• Proofread, review, and finalize correspondence and legal papers to ensure proper grammatical usage, clarity, factual correctness, compliance with policy, and conformance to instructions. Confirm that referenced materials are attached.
• Copy, scan and assemble legal papers, including preparation of Tables of Contents and Tables of Authority for legal memoranda.
• Access publicly available court records to obtain case status and documents.
• Schedule meetings, appointments, and interviews.
• Maintain calendars for depositions, trials, and other appointments, as requested by attorneys.
• Make travel arrangements, process travel authorization requests and travel vouchers, and prepare purchase requests. Maintain all associated records.
• Answer telephone, respond to questions concerning policy or procedures, refer calls to appropriate staff member.
• Gather data relevant to complex or unusual inquiries to provide a basis for reply and to ensure all collected material is accurate.
• Review incoming mail/correspondence and ensure the transmission of such documents, as appropriate, to the appropriate person, within or outside the Litigation Bureau for handling.
• Assist in maintaining the operation of the Bureau’s printers and scanners and report any malfunctions to vendors for repair.
• Interface with other Practice Groups within the Litigation Bureau, other Bureaus within the OAG and/or agencies on an as needed basis.
• Must be proficient in Microsoft Word & Excel, knowledge of PowerPoint is a plus.
• Perform other duties as assigned.

Additional Comments Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone 5187762500

Fax

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingPreferred method of applying is via e-mail to hr.recruitment@ag.ny.gov. You must include vacancy ID number #116500 in the subject line. Please be sure your submitted cover letter and resume indicate your current Civil Service title.