Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 11/18/22

Applications Due12/05/22

Vacancy ID117078

AgencyInformation Technology Services, Office of

TitleOffice Assistant 2, Ref. #ELU

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39022 to $47968 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 26th Floor, Corning Tower, ESP

City Albany

StateNY

Zip Code12242

Minimum Qualifications Transfer Qualifications: Under Section 70.1 of the Civil Service Law: You must be a current New York State employee with one year or more of permanent service in a title eligible for transfer under section 70.1 of the Civil Service Law. Such titles include but are not limited to: Office Assistant 2, Office Assistant (Calculations), Office Assistant 2 (Stores/Mail). The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.

Duties Description The incumbent will perform responsibilities related to vacancy postings, reports, canvasses, and mailbox management in support of Human Resources Management. Specific duties include, but are not limited to the following:

- Oversee the posting responses Outlook mailboxes and take appropriate action on responses for vacancies.

- Coordinate postings for ITS on both StateJobsNY and the internal job posting site.

- Run waiver end date reports daily and provide updates to all staff as changes occur.

- Manage all clearance codes for recruitment underway for ITS.

- Provide additional reports on a biweekly and as-needed basis.

- Oversee eligible list certification actions, canvassing, and
acceptors lists.

- Assist HR Specialists in the management of decentralized
eligible lists (i.e. Professional Engineers, Plant Utilities titles).

- Manage any re-employment lists in a timely and accurate
manner, including canvassing candidates and communicating with the Department of Civil Service when necessary.

- Run various reports (i.e., appointment end dates, position end dates, CCX10) and coordinate any necessary needed action with HR Specialists.

- Perform additional responsibilities in support of the Eligible List Unit as assigned.

Additional Comments Some positions may require additional credentials or a background check to verify your identity.

Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

Some positions may require additional credentials or a background check to verify your identity.

Name Melissa Thompson

Telephone 518-473-5282

Fax 518-402-4924

Email Address HRresumes@ogs.ny.gov

Address

Street 26th Floor Corning Tower, ESP

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Melissa Thompson and indicate that you are applying for Office Assistant 2, Ref# ELU no later than December 5, 2022. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position.

Your Social Security number may be required in order to confirm your eligibility.

Printable Version