Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOA1 Office Assistant 1 Broome
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitISU - Institutional Services Unit (CSEA)
Salary RangeFrom $33157 to $41018 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Candidates must be in title, eligible for 70.1 transfer, or reachable on the Civil Service Eligible List. Provisional appointment may be considered. Provisional candidates will be required to take an exam. There are no minimum education or experience requirements for this exam.
PREFERRED QUALIFICATIONS:
Candidates will be expected to demonstrate and will be evaluated against the following criteria:
• The ability to work independently with minimal supervision.
• The ability to present ideas clearly and effectively in the preparation of correspondence and reports and in dealing with people on the phone and in person.
• The ability to communicate effectively and efficiently with agency staff and outside agencies.
• The ability to effectively follow up on correspondence and phone calls when needed.
• The ability to demonstrate a working knowledge of computers, Windows 10, Microsoft Word, Excel, and agency computer systems.
• The ability to readily adapt to new assignments and changing priorities.
• Possess an acceptable attendance record and work record (e-file).
Duties Description POSITION DESCRIPTION: The Office Assistant 1 position may be assigned to one or multiple areas of the Business Office including purchasing, cashiering, or accounts payable.
The individual assigned to this position is responsible for receiving and reviewing Visa Statements from cardholders; reconciling Visa charges in the Statewide Financial System; receiving and distributing cash and checks; processing Visa payments; ensuring purchases are made according to procedures and guidelines; performing audits of expenditures made with individuals’ Personal Allowance funds; ensuring invoices are submitted according to pre-established requirements; submitting invoices for payment; and compiling data for reports. The position requires computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will review documents, verify information, and process work in accordance with State rules and regulations.
PRIMARY DUTIES AND RESPONSIBILITIES:
• Data Entry into Statewide Financial System
• Review purchases made with VISA for appropriateness for NYS to pay
• Ensure VISA documentation received is timely and complete
• Review documents in the State Financial System
• Process VISA transactions for payments handled by the Accounts Payable Department
• Provide general office support
• Answer questions for and provide information to various parties regarding agency Personal allowance activities, transactions and procedures.
• Operate various communication systems such as telephones and computers; and keep records
of such communications.
• Answer phones, develop and complete forms, assist clients, create or assist in the
preparation of reports, charts, and other related activities.
• Maintain, update and correct records and files.
• Receive, screen and review various documents and/or forms.
• Sort and distribute mail, email or other forms of correspondence or communication
Additional Comments Please note:
OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.
If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.
Name Broome DDSO Human Resources
Email Address OPWDD.Broome.Jobs@opwdd.ny.gov
Address
Human Resources
Notes on ApplyingAPPLICATION PROCEDURE:
Submit Response to Posting form, cover letter, and résumé by December 7, 2022, to:
Broome DDSOO Human Resources Office
249 Glenwood Road
Binghamton, NY 13905
E-Mail: opwdd.broome.jobs@opwdd.ny.gov
Fax: 607-770-0528
Please reference the above EOA #221207A in all correspondence.