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Review Vacancy

Date Posted 11/25/22

Applications Due12/07/22

Vacancy ID117424

AgencyPeople With Developmental Disabilities, Office for

TitleHuman Resources Specialist 1

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $62936 to $77731 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Dutchess

Street Address Taconic DDSO Campus-OHRM

25 Center Circle

City Wassaic

StateNY

Zip Code12592

Minimum Qualifications Human Resources Specialist 1, SG-18
Human Resources Specialist Trainee, SG-NS (equivalent to Grade 13) (Successful completion of a two-year Traineeship leads to a Human Resources Specialist 1)

*Posted Hiring Salary includes the sum of statutory hiring rate ($61,423) and Mid-Hudson Adjustment ($1,513). The Mid-Hudson Adjustment ($1,513) is also added to job rate ($76,218).

Position pending Budget approval

Permanent Qualifications: Candidates must currently be a permanent Human Resources Specialist 1 OR be reachable on the current Civil Service eligible list.

OR

Transfer Qualifications: Candidate must have one-year permanent service in a title designated as 52.6 transfer eligible.


Preferred Qualifications:
? Ability to work in a fast- paced, high stress environment
? Excellent oral and written communication skills are required, as is the ability to move quickly between tasks
? Ability to remain objective
? Excellent ability to maintain positive working relationships with union representatives, co-workers, and employees.
? Recent aptitude with Microsoft Office Software to develop spreadsheets and Word documents, as well as some familiarity with Access. Ability to use a computer to type letters, e-mails and maintain your calendar.
? Ability to read and comprehend technical information and apply it and/or explain it in simple terms to others.
? Tenacity and persistence are needed to fully research a matter and get others to provide the information that is needed to close an issue.




NOTE: Travel within the five-county catchment area will be required in the performance of the duties of the position. This may include a state-owned vehicle, as available, or the employee’s own car. An employee who uses his/her own car will be reimbursed at current negotiated rates.



Duties Description POSITION DESCRIPTION:
Under the supervision of a Human Resources Specialist 2 LR, this Human Resources Specialist 1(HR Spec 1) will handle employee grievances, disciplinary matters, administrative investigations, and other employee relations issues, as well as provide contract interpretation, and personnel administration.


POSITION DUTIES AND RESPONSIBILITIES:
Duties shall include, but not be limited to:
Grievances
• Receive and review grievances and schedule related hearings. The Human Resources Specialist 1 must read, understand, and interpret the contracts for 5 different negotiating units, as well as knowing the procedures to follow in matters related to employees designated as Management/Confidential.
• Serve as hearing officer for the first step of the grievances.
• Research issues that are the subject of the grievance. This may involve contacting managers to get additional information.
• Write grievance decisions and letters of determinations.
• Process appeals and attend Step 2 hearings, as required.

Disciplinary actions:

• Provide guidance to department managers and supervisors on actions that can be taken in response to inappropriate employee actions.
• Track the status of investigations associated with the discipline, when some else is conducting it. Ensure that formal counseling is completed by supervisors.
• Write charges for Notice of Discipline (NODs) for some administrative investigations.
• Prepare the paperwork for disciplinary NODs and serve them. This includes arranging for employees and the Union representative to be available.
• Help maintain the computerized tracking system for every interrogation that is conducted.
• Complete Time and Attendance NODs, including the writing of the charges, preparation of the actual NOD; attend Time and Attendance Hearings as the DDSO representative.

Administrative Investigations:

• Develop a plan for conducting the investigation.
• Obtain information about the incident.
• Interview witnesses. This includes developing questions to ask.
• Review and (remove) pertinent documents and policies.
• Interrogate the person(s) being investigated.
• Write a report that includes findings, conclusions, and recommendations.

Other:

• Serve as a consultant to program areas and the Unions.
• Serve as liaison with Central Office Employee Relations staff.
• Attend Arbitrations to support the DDSO by providing clarification to and assisting the State’s Representative.
• Assist in the preparation of witnesses for Arbitrations.
• Review formal counseling memo written by supervisors to ensure they are accurate and complete and follow DDSO protocols.
• As assigned, schedule Labor/Management meetings; work in conjunction with Union representatives to develop the agenda; facilitate the meetings; review and finalize the minutes. Ensure that actions items are completed.
• Attend interrogations done by Central Office and by DDSO Investigators to ensure the integrity of the interrogation by recording the interrogation, advising employees of the need for confidentiality; advising employees of the process; and asking relevant follow-up questions.
• Train supervisors on Time and Attendance Guidelines and on the process for Time and Attendance NODs.

Unemployment insurance matters:

• Respond to requests for information from claims examiners.
• Attend Appeal Hearings before an administrative law judge, as needed.
• Review documents received from UI to ensure their accuracy, so that the DDSO’s account is not improperly charged.

Some positions may require additional credentials or a background check to verify your identity.

Name Taconic DDSOO-Office of Human Resources

Telephone 8458776821, ext. 3367

Fax 845-877-3851

Email Address joyce.pinnock@opwdd.ny.gov

Address

Street 25 Center Circle

City Wassaic

State NY

Zip Code 12592

 

Notes on ApplyingInterested candidates should submit a cover letter detailing how you meet the minimum qualifications and a current resume to the Taconic DDSOO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Also, be sure to include the vacancy number position title of this announcement on your resume.

Taconic DDSO – Human Resources
25 Center Circle
Wassaic, New York 12592
Phone: 845-877-6821 ext. 3367
Fax: 845-877-3851
opwdd.sm.Taconic.Human.Resources@opwdd.ny.gov


Please note:
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• For CSEA positions: Local Bidding Agreements will be honored.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas, and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation, and beliefs.


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