Review Vacancy
AgencyEnvironmental Conservation, Department of
TitleAdministrative Assistant 1 including Trainee 1 and 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36964 to $53490 Annually
Minimum Qualifications Reassignment – Currently in the title and an employee of DEC
OR
Reinstatement Eligible – Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis
OR
Transfer Eligible – One year of permanent competitive service at Salary Grade 6* or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 1 (formerly Secretary 1), Administrative Assistant 2 (formerly Secretary 2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office Assistant 2, Office Assistant 2 (Calculations), Office Assistant 2 (Customer Service), Office Assistant 2 (Keyboarding), Office Assistant 2 (Stores/Mail), Office Assistant 3, Office Assistant 3 (Calculations), Senior Offset Machine Operator, Stores & Mail Operations Supervisor.
Also, any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT".
If you have not already demonstrated proficiency in keyboarding, you will have to demonstrate that you meet the minimum proficiency in keyboarding.
*Note: Appointment may be made at a traineeship level. A new two-year traineeship (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38,875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.
Duties Description - Maintain efficient workflow for DER.
- Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
- Answers phones and handles the callers inquiries; or directs them to the appropriate persons.
- Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries.
-Tracks and coordinates assignments.
- Process FOIL for the Division of Environmental Remediation (PBS/CBS/MOSF/BCP/SSF/Spills).
- Assist R2 DER with creating purchase requisitions and/or orders to purchase goods and services for the division, including using FMIS.
- Reconcile purchase and travel cards for DER staff, including expense reporting in FMIS.
- Assist the Regional Hazardous Waste Geologist/Engineer with special projects, as needed.
- Assist other regional administration staff with front desk and reception duties.
- Sets up and manages paper and electronic filing systems.
- Uses various information technology applications such as email, database, spreadsheets and word processing applications.
- Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.
- Creates, maintains, and enters information into spreadsheets and databases.
- Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
- Coordinates conferences, meetings, or special events.
- Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.
Additional Comments Telecommuting may be available, will be discussed at interview.
Some positions may require additional credentials or a background check to verify your identity.