Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $51711 to $62806 Annually
Minimum Qualifications • In title Office Assistant 3 (Calculations), or
• Eligible for 70.1 transfer by way of current permanent competitive status in a title deemed comparable by the department of Civil Service (must also be within 2 salary grades of Grade 14).
Duties Description Direct supervision and managing subordinate staff in the Purchasing Unit to include:
• Price out supplies to be ordered from different vendors (preferred, contract, online, etc.)
• Order supplies for every department, units & community homes within the Brooklyn DDSO, including bulk orders.
• Maintain consistent & accurate orders of Incontinence supplies for individuals in our group homes.
• Place online orders, phone orders and/or scan/email orders to vendors.
• Processing PO requisitions and PO Change Notices in the Statewide Financial System (SFS)
• Assist with maintaining the Business Office Shared Mailbox and File Share Spreadsheet
• Overseeing the reconciling of p-card transactions for purchases made in the Statewide Financial System (SFS)
• Overseeing the maintaining of records for Purchasing Unit
Direct supervision and managing subordinate staff in the Cash Unit to include:
• Maintaining a daily log and control of all checks.
• Making all cash & check bank deposits into Individuals accounts in Acumatica.
• Running a report of bank deposits to send to Acumatica.
• Processing Petty Cash requests from the group homes when necessary, ensures receipts are turned in timely, and accounts reconciled.
• Processing Petty Cash requests for Salary Advances.
• Preparing petty cash vouchers to send to OGS for payment.
• Receiving and printing of checks from Acumatica
• Requesting ROAs for state payments for funeral expenses once affidavits have been complete by RSFO.
• Requesting ROAs for state payments for cable bills
• Maintaining records for Cash Unit
• Assist with retrieving and entering data into Statewide Financial System (SFS) and other web-based software systems as required.
Additional Comments • Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail odh.personnel@opwdd.ny.gov if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
APPLICATION PROCEDURE:
Submit cover letter and résumé to:
Brooklyn DDSO – Human Resources Office
750 Vandalia Avenue, Brooklyn, NY 11239
E-Mail: Brookly.Careers@opwdd.ny.gov
Some positions may require additional credentials or a background check to verify your identity.