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Review Vacancy

Date Posted 11/28/22

Applications Due12/07/22

Vacancy ID117489

AgencyCivil Service, Department of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39022 to $47968 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Core 1 Swan Street

City Albany

StateNY

Zip Code12239

Minimum Qualifications PERMANENT: Reachable on the Office Assistant 2 eligible list OR eligible for Section 70.1 transfer, or reassignment. (A comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at www.cs.ny.gov/jobseeker/faq/transfer.cfm)

Duties Description This position is in the Support Unit of the Employee Benefits Division. The Support Unit is responsible for the daily workflow of the Division. The primary job duties of the position may include, but not be limited to:

• Daily pick-up and delivery of mail throughout the Division.

• Daily pick-up and distribution of reports throughout the Division.

• Opening, sorting, and coding mail by unit and retention level.

• Processing mail returned to the Division by looking it up in our database system and delivering it to the correct unit.

• Scanning in mail using the software programs Datacap and Capture.

• Processing incoming faxes in Microsoft Outlook.

• Purging and shredding documents in accordance with Health Insurance Portability and Accountability Act (HIPAA) regulations according to a monthly schedule.

• Providing support in the weekly mailing of Activity Listing Reports.

Additional Comments NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Meghan Louden

Telephone 5184732259

Fax

Email Address dcshumanresources@cs.ny.gov

Address

Street Empire State Plaza, Agency Building 1

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingNOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.

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