Review Vacancy
AgencyEducation Department, State
TitlePayroll Examiner 3, (Open to Current NYS Employees Only) Box EXEC-133/00728
Occupational CategoryNo Preference
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $61270 to $77912 Annually
Appointment Type Contingent Permanent
Office of Human Resources Management
Minimum Qualifications MINIMUM QUALIFICATIONS:
Eligible List Appointment: Candidates who are reachable on the Payroll Examiner 3 eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 70.1 Transfer to Payroll Examiner 3: Candidates must have one year of permanent competitive or 55b/c service in any of the following titles: Head Account Clerk, Human Resources Specialist 1, Human Resources Specialist 1 Labor Relations, Payroll Analyst 1, Senior Accountant, Senior Budgeting Analyst, State Expenditures Examiner 1.
Section 52.6 Transfer to Payroll Examiner 3: Candidates must have one year of permanent competitive or 55b/c service in a title allocated 16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website, which can be accessed here: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.
Duties Description The New York State Education Department (NYSED) is seeking candidates for a Payroll Examiner 3 position in the Office of Human Resources Management (OHRM). This Office provides personnel services, staff development, labor relations and employee benefits to staff in various diverse program areas within the Education Department, including the Office of P-12 Education, the Office of Adult Career and Continuing Education Services, the Office of the Professions, the Office of Cultural Education, the Office of Higher Education, the Office of Performance Improvement and Management Services, and the Office of the Chief Financial Officer. Under the supervision of a Payroll Examiner 4, the incumbent will process payroll in an accurate and timely manner. Duties of this position include, but are not limited to, the following:
• Review and process payroll transactions for the Department’s Regular Payroll and Special Payroll including appointments, promotions, separations, and overtime;
• Enter payroll transactions into three separate automated systems: NYSTEP, PayServ, and ORACLE, the Department’s human resources system, ensuring that all transactions meet the payroll deadline and are in accordance with Civil Service, Office of the State Comptroller, and NYSED rules, regulations, policies and procedures;
• Calculate employee salaries for appointments, promotions, trainee advances and performance increments;
• Review and process employee payroll deductions in PayServ, including starting, changing or deleting deductions for taxes, retirement loans and arrears payments for three retirement systems, five different pre-tax savings programs, direct deposit, and SEFA;
• Provide customer service in person, on the telephone, by fax or through email to Department employees, supervisors, managers and outside agencies concerning payroll questions and problems;
• Process employment verification forms from mortgage companies, housing authorities, attorney offices, and insurance companies;
• Review and analyze payroll and personnel information reconciliation reports by comparing Department ORACLE information with NYSTEP and PayServ, identifying any discrepancies, researching the issue, consulting with the personnel staff and control agency auditors as necessary, and making the required corrections in the appropriate systems;
• Perform general office tasks such as filing, faxing, and photocopying, as required; and
• Supervise Payroll Examiner 2 and support staff within the payroll unit by overseeing work, and providing guidance and training as necessary.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent-permanent appointment. Promotions and transfers may change appointee’s negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.
*Leads to a maximum salary of $77,912 with annual performance advances.
APPLICATION: Qualified candidates should send a resume and letter of interest by December 20, 2022 to jobs@nysed.gov (Email applications are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-133/00728) of the position in the subject line of your email to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Address
Street NYS Education Department
89 Washington Avenue, OHRM, Room 528 EB
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 20, 2022 to jobs@nysed.gov (Email applications are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (EXEC-133/00728) of the position in the subject line of your email to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.