StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 1 / Trainee - 23577

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36964 to $53490 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Division of Epidemiology, Evaluation and Partner Services - AIDS Institute

Corning Tower, ESP

City Albany

StateNY

Zip Code12237

Minimum Qualifications Permanent transfer: Current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55-b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*

Preferred Qualifications: Proficiency using a variety of software including MS Office (Word, Access, Excel and PowerPoint), and SharePoint, WebEx, Zoom, Microsoft Teams, in the preparation of documents, graphs, slides, presentations and spreadsheets.

Duties Description The Administrative Assistant 1 will be located in the Bureau of HIV and STD Field Services (BHSFS) within the Division of Epidemiology, Evaluation, and Partner Services (DEEP) and will provide clerical support for the Bureau of HIV/STD Field Services. Responsibilities include: Provide clerical support to Central Office Bureau of HIV/STD Field Services Staff; Provide clerical support to Bureau of HIV/STD Field Services Staff Director and Assistant Director; and Other appropriate related clerical duties.

Additional Comments This position requires proof of vaccination from COVID-19

Permanent, competitive or provisional, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility. Transfer candidates in certain titles will also be required to successfully pass a keyboarding test in order to qualify for appointment. *Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $36,964 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $41,255) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11. If three or fewer NYS DOH promotional candidates respond to this posting, the agency may, at its discreton, nominate a qualified employee for non-competitive promotion under under the provisions of Section 52.7 of the NYS Civil Service Law. Employees must have one year or more of permanent or contingent-permanent service as described above. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates being considered under this provison must not have either failed to pass, or failed to apply for (if qualified), the last holding of the Secretary 1, G-11 examination, #37-923, held on March 3, 2018. Provisional appointees will be required to apply for and take the next Civil Service examination announced for this title, and achieve a high enough score to be immediately appointable from the resulting eligible list, in order to maintain employment.

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, TL/23577/AA1/AI

Telephone 5184861812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Room 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference TL/23577/AA1/AI included in the subject line or by mail to Human Resources Management Group, TL/23577/AA1/AI, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.