Review Vacancy
AgencyInformation Technology Services, Office of
TitleAdministrative Assistant 1/Trainee, Ref. #17147
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $43648 to $53490 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Administrative Assistant OR in a title SG-9 or above appropriate for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.**
Qualifications for Administrative Assistant Trainee, NS:
Also open to NYS employees in a title designated appropriate for Section 70.1 transfer to the title of Administrative Trainee 1 or Administrative Assistant Trainee 2. **
Salary range above applies to candidates appointed to Administrative Assistant 1, G-11. Candidates hired into the traineeship will be advanced to Administrative Assistant upon the successful completion of a two-year traineeship.
** Candidates that are not currently incumbering or have not previously held a keyboarding or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer. Depending on level for appointment, transfer may require successful completion of an appropriate keyboarding test AND completion of all core AND elective coursework.
**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, SG 11.
Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list certification for this title in order to be list appointed. Please respond to all eligible list canvasses received.
Duties Description The Administrative Assistant 1/Trainee will assist in the day-to-day administrative functions of the ITS Facilities Unit. Duties include:
- Ensure the seamless operation of ITS Fleet Management.
- Assist in the sourcing of goods and services as required by Facilities.
- Interact with other program areas on building-related and other issues, as needed.
- Ensure that the day-to-day operations of the ITS Vehicle Fleet is accurately recorded and maintained.
- Create and maintaining procedural guidance/instructions for Fleet Management vehicle support and operation.
- Assist the ITS Facilities space planner in coordinating employee workstation moves.
- Liaise with OGS for ITS work orders pertaining to Facilities issues.
- Act as lead for the delegation of ITS Facilities mailbox requests.
- Perform other duties as assigned.
Additional Comments Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to three (3) days of professional leave annually to participate in professional development
Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of Information Technology Services
26th Floor, Corning Tower
Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Charlene Maroni and indicate that you are applying for Administrative Assistant 1/Trainee, Ref #17147. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above, and describe relevant experience for this position.
Your Social Security number may be required to confirm your eligibility.