StateJobsNY

NY HELPNo

AgencyTaxation & Finance, State

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $54714 to $66278 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address WA Harriman Campus

Bldg 8

City Albany

StateNY

Zip Code12227

Minimum Qualifications The selected candidate must be eligible for transfer under the Civil Service Law or reachable on the appropriate exams for this title inaccordance with the provisions of Civil Service Law, Rules and Regulations

Duties Description This position may be in-person, or partially remote and partially in-person however this is subject to change.

The incumbent must be able to perform a variety of administrative and paraprofessional activities that support the work of the Business Tax Bureau. These duties will range from administrative and analytical support duties for the bureau, as well as direct support duties to the bureau director.

The incumbent must be able to perform the following essential functions:
• Multi-task and prioritize assignments; organize workload and files for all assignments
• Be detail-oriented and follow through with all aspects of assignments through completion
• Exercise good judgment as well as maintain confidentiality of information
• Answer questions/inquiries from employees and/or provide direction to obtain answers
• Use and update various databases and/or spreadsheets for tracking
• Proficient in Microsoft applications including but not limited to: Outlook, Excel, word, and Visio.
• Collaborate with Human Resources to process forms and transactions for employees
• Communicate effectively via telephone, email, correspondence, face to face, etc. with a variety of individuals including supervisor, managers, union personnel, other agency personnel, staff, and the public
• Train, supervise, and evaluate assigned staff to prioritize work assignments and monitor workflow
• Create and maintain office procedures, create various reports, spreadsheets, and charts to assist bureau directors in their administration of the bureau
• Create and update mail groups, schedule meetings and monitor email using Outlook and Webex
• Prepare helpdesk tickets, access requests, and maintain LDAP roles
• Adhere to the Department’s time and attendance rules and regulations

Additional Comments The Department of Taxation and Finance (DTF) strives to provide New Yorkers with the highest level of service possible. To do so, it is of the utmost importance that we recruit and retain a high-quality, skilled, and diverse workforce. Nearly 18 million New Yorkers rely on our employees to accurately apportion funds for schools, roads, medical care, security services, conservation programs, and much, much more. We are committed to administering the state’s tax systems fairly, courteously, and cost effectively We believe the way to do this is to partner the skills, creativity, and ingenuity of our workforce with the best technologies available. When responding to this posting, please include the Vacancy ID# and title in the subject line. Please provide your resume and social security number to determine appointment transfer eligibility.

Some positions may require additional credentials or a background check to verify your identity.

Name Robert V Carpinello

Telephone 15184511561

Fax

Email Address robert.carpinello@tax.ny.gov

Address

Street WA Harriman Campus

Bldg 9 Room 256

City Albany

State NY

Zip Code 12227

Notes on ApplyingQualified Candidates should submit a letter of interest and resume,including current title and how you qualify. Please reference the vacancy ID number and job title with your response.