Review Vacancy
AgencyGeneral Services, Office of
TitleContract Management Specialist 1
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $46529 to $77912 Annually
Appointment Type Contingent Permanent
Minimum Qualifications CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, or 52.6 of the Civil Service Law.
70.4 Transfer: Candidates must have one year of permanent competitive or 55b/c service at the Grade 11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.
Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.
GENERAL PUBLIC CANDIDATES:
Individuals who possess a bachelor’s degree or higher AND have 55b/c eligibility are encouraged to apply. If applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.
PCO Candidates: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.
Successful completion of two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.
Duties Description • Prepare and place legal advertisements for bid solicitations and other procurements.
• Oversee sale and/or distribution of construction plans and specifications to prospective bidders and other interested parties.
• Conduct and/or participate in public bid openings.
• Conduct and/or participate in selection of professional consulting firms, including those providing architectural, engineering, surveying, construction management, construction inspection, materials testing and related services.
• Prepare procurement documents such as requests for proposals (RFP’s), requests for information (RFI’s), invitations for bids (IFB’s), etc.
• Review, audit and approve vendor payment submissions for construction, emergency, and consultant contracts.
• Prepare vendor responsibility review checklists, vendor profiles and other documents to record review information, statuses, and outcomes.
• Conduct vendor responsibility reviews of prime contractors and consultants, subcontractors, and subconsultants.
• Assist in the management/development of professional services contracts.
• Perform research, analysis, and documentation as assigned by the senior managers.
• Respond to questions, as required, from other D&C personnel, OGS Legal Services, OGS Finance, NYS Office of the Attorney General, NYS Office of the State Comptroller, other state agencies, vendors and the public.
• Communicate with prime contractors, subcontractors, OGS field and headquarters staff, and other state agencies regarding vendor responsibility requirements, informational needs, and status updates.
• Follow up on outstanding Audits and Non-Conformance Reports for ISO related matters.
• Assist in responding to construction claims and litigation items.
• Create and process consultant, construction and emergency contracts, contract supplements and change orders.
• Coordinate pre-construction services.
• Review wage rate worksheets.
• Process subcontractor waivers.
• Initiate change orders to increase value of contracts.
• Communicate with client agencies for funding of contract work orders.
• Track the usage of the contracts and the need to supplement.
• Perform contract closeout procedures.
• Initiate and process contract and task employee work orders.
• Process all contract requirements for Emergency Projects.
• Process the required permitting paperwork.
• Prepare and review subcontractor and supplier authorization letters.
• Track subcontractor approvals in DCNet.
• Maintain Emergency RedKit.
• May be required to supervise subordinate staff and consultants.
• Perform other duties as assigned.
• Minimal travel is required.
Shift will be discussed during the interview process. The core working hours may range between 07:30am to 05:00pm.
Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit a cover letter and/or resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.