StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $54733 to $68356 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 28 Liberty

City New York

StateNY

Zip Code10005

Minimum Qualifications Reachable on the Department of Civil Service Eligible List for Administrative Assistant 2, OR Permanent or Contingent Permanent status as an Administrative Assistant 2, OR eligible to transfer.

Duties Description This position is in our Public Integrity Bureau in our NYC office.

The incumbent of this position will work independently with little direction or review of work, maintain strict confidentiality and professionalism with highly sensitive case material, and must have the ability to use proper judgment in prioritizing work to meet deadlines. With a knowledge of Bureau and OAG protocols, procedures and resources, the incumbent must clearly and effectively communicate with OAG staff, members of the public, and various outside agencies. Knowledge of New York State criminal processes preferred. Specific duties include, but are not limited to, the following:

•Provide administrative and secretarial support to the entire statewide Public Integrity Bureau and Real Estate Enforcement Unit as needed. This includes preparation of confidential materials and knowledge of Bureau and OAG protocols, procedures and resources. Handle calls of a confidential and sensitive nature.
•Respond to requests for information by phone and email; take messages and transfer calls to appropriate individuals and bureaus. Document all contact in the OAG case management system.
•Prepare/forward travel vouchers, schedule meetings, reserve conference rooms.
•Assist with recruitment efforts, and onboarding tasks.
•Manage the filing system; coordinate transfers and archiving. Process paperwork for paying outside vendors.
•Copy and scan records. Responsible for archiving records & retrieving archived records. Order and distribute supplies.
•Serve as primary Bureau contact to the Division of Administration including Human Resources for Bureau personnel matters, and Constituent Services. Provide administrative support for supervisory and staff attorneys including scheduling court reporters, filing documents and scheduling meetings.
•Compile information for filings with Department of Criminal Justice
•Manage paper and electronic filing systems. Use various information technology applications such as email, database, spreadsheets and word processing applications.
•Operate office equipment such as printers, scanners, and copiers; arrange for repairs when equipment malfunctions.
•Maintain scheduling and event calendars. Schedule and confirm appointments for job applicants, other agencies, or supervisors. Coordinate conferences, meetings, or special events. Make travel arrangements for staff and witnesses. Create and/or submit travel expense reports for staff.
•Mail various items including letters, reports, and prepare packages and arrange for them to be shipped.
•Provide training and orientation to new staff.
•Manage and respond to FOIL requests. Coordinate with supervisory and staff attorneys concerning material to be provided pursuant to the FOIL request. Work with OAG FOIL internal staff in responding to FOIL requests.
•Perform other duties as assigned.

Additional Comments Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone (518) 776-2500

Fax

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingPreferred method of applying is via e-mail to hr.recruitment@ag.ny.gov. You must include vacancy ID number # 122026 in the subject line. Please be sure your submitted cover letter and resume indicate your current Civil Service title.