Review Vacancy
AgencyAttorney General, Office of the
TitleExperienced Facilities Manager for Downstate Deputy Director , Administrative Service Bureau – NYC (DOA_NYC_DDD_6248)
Occupational CategoryAdministrative or General Management
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $108233 to $124578 Annually
Minimum Qualifications Qualifications for the Deputy Director are as follows:
• At least five (5) years of experience in a facilities management role demonstrating an increasing scope of work and level of responsibility;
• At least three (3) years of experience supervising, coaching and mentoring professional and support staff;
• Excellent project management skills, including prior experience developing management reports, processes and systems that predict timely results within budget;
• Prior, relevant work experience in city or state government is a plus;
• Proactive, motivated, well-organized and task-oriented, must be able to meet tight deadlines and self-manage priorities;
• Team and customer focused with excellent interpersonal, written, and verbal communication skills with the ability to liaise with staff at all levels;
• Strong analytical, writing and presentation skills;
• Proficient at using Microsoft Outlook, Microsoft Access, Microsoft Excel and Adobe Acrobat, including the ability to readily learn and use new software applications/platforms;
• Availability for periodic travel within New York State, including some overnight travel, a valid New York State Driver’s License and the ability to operate a motor vehicle are required; and
• Periodic availability outside of standard business hours is also required.
Duties Description The New York State Office of the Attorney General’s Administrative Services Bureau (ASB) is seeking an experienced candidate for the position of Downstate Deputy Director. The primary responsibility of the Deputy Director is ensuring the effective daily management and operation of our New York City and Long Island offices comprising approximately 400,000 square feet of real state and 1,350 seats. Additionally, the Deputy Director will supervise ASB’s downstate team, oversee daily team operations and ensure OAG workplace safety by managing the Office’s dedicated Statewide Security Management Program and health and safety initiatives. The Deputy Director role is based in New York City and will report to ASB’s Statewide Director.
Duties of the Deputy Director will include but not be limited to the following:
• Supervising ASB’s downstate team, which includes staffing working in facilities management, security, mail room, print shop, conference center/services, supplies, records management and health and safety programs;
• Liaising regularly with internal agency managers, high level executives, OAG staff from across the State, building managers, consultants and vendors on current and prospective projects;
• Developing and implementing ASB policies, initiatives, and procedures;
• Creating and managing facilities related project plans, delegating effectively, ensuring there are open and productive communications between all parties/stakeholders, implementing quality controls and delivering facilities projects with minimal business interruption, inconvenience and lost time and resources;
• Analyzing and developing project budgets, RFIs, purchases and contracts;
• Responding to emergencies and lease compliance issues;
• Conducting special studies and research projects on a variety of program issues, including financial analyses, business continuity, disaster preparedness and new program initiatives; and
• Preparing a variety of documents including written reports and analyses in narrative, tabular reports, PowerPoint presentations, letters, forms, policies, work plans and standard operating procedures.
Additional Comments The annual salary for this position is $108,233 - $124,578 + $ 3,026 in location pay. The final salary will be set after a complete evaluation of the selected candidate’s qualifications. We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.
Per Office of the Attorney General policy, confirmation of vaccination status is a condition of employment for this position. If you are not fully vaccinated, you may be required to provide regular negative COVID-19 PCR test results at a frequency determined by the agency. The agency will consider religious and reasonable accommodations. For more information, please contact recruitment@ag.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruitment@ag.ny.gov
Address
Street NYS Office of the Attorney General
Legal Recruitment Bureau - 28 Liberty St
Notes on ApplyingHOW TO APPLY:
Applications are being received online. To apply, please visit our careers website: http://ag.ny.gov/job-postings.
Reference No. DOA_NYC_DDD_6248
Applicants must be prepared to submit a complete application consisting of the following:
• Cover Letter
? You may address to Legal Recruitment.
? Indicate why you are interested in this position and what makes you a strong candidate.
• Resume
• Writing Sample
• List of three (3) references
? Only submit professional references, supervisory references are preferred.
? Indicate the nature and duration of your relationship to each reference.
? Include contact information and email addresses for each reference.
? Please note, your references will not be contacted until after you interview for the position.
If you have questions regarding a position with the OAG and the application process or need assistance with submitting your application, please contact Legal Recruitment via email at recruitment@ag.ny.gov or phone at 212-416-8080.
For more information about the OAG, please visit our website: ag.ny.gov