StateJobsNY

NY HELPNo

AgencyState, Department of

TitleAdministrative Specialist 1/Trainee 1/2

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address One Commerce Plaza

99 Washington Avenue

City Albany

StateNY

Zip Code12231

Minimum Qualifications 70.1 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 11 or higher eligible for transfer and determined to be similar by Civil Service.

52.6 TRANSFER QUALIFICATIONS:
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 13 or higher eligible for transfer and determined to be administrative by Civil Service.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

55 B/C QUALIFICATIONS:
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.

You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are: Bachelor’s degree and completion of a two-year traineeship.

Duties Description The Administrative Specialist 1 duties will include but are not limited to the following:
• Provide general office management and support activities for the Division.
• Administer communications by preparing and keeping track of correspondence and answering questions from staff, regulated parties, and the public. Supervise assigned professional and support staff assigned to providing correspondence, both internally and externally.
• Develop and implement Division policies and procedures. Evaluate existing and proposed policies, position papers, management proposals and prepare written analysis and recommendations describing impact and potential benefits and issues. Interpret and clarify policies and procedures and assures policies and procedures are available for and sent to affected individuals and programs.
• Manage the administration and support of the Division’s external users within the Statewide Learning Management System (SLMS). Provide support to external SLMS users (non-state) in their use of the SLMS system. Work collaboratively with members of the SLMS team and the Division to identify and resolve business and/or technical issues as they relate to both the SLMS systems and the business needs of the Division on an on-going basis.
• Provide management arid support of the Code Enforcement Emergency Disaster Response (CEDAR) registration system. Assist with review/approval and processing of applications for CEDAR participant registration system and SLMS external user (non-state) entity registration in the SLMS systems.
• Overseeing and preparing written materials including brochures, reports, special studies and research and other material supported by the division. Prepare presentations and/or supporting material for the Division Director and unit Managers. Conduct special studies and research about issues and programs and prepare reports and recommendations.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

All Department of State employees may be required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Name Erin Connors

Telephone 518-474-2752

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street One Commerce Plaza

99 Washington Avenue, Suite 1150

City Albany

State NY

Zip Code 12231

Notes on ApplyingIf you are interested and meet the minimum qualifications
above, email your cover letter, and resume to
HRM.Recruitment@DOS.NY.GOV. Please include Title, Location
and Vacancy ID # you are applying for in the subject line of
your email.