StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 1 or Administrative Assistant Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $43463 to $53490 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Onondaga

Street Address 300 South State St

City Syracuse

StateNY

Zip Code13202

Minimum Qualifications Reachable on the Department of Civil Service Eligible list for Administrative Assistant 1 (formerly Secretary 1), OR permanent or contingent permanent status as an Administrative Assistant 1 OR eligible to transfer into traineeship.

Candidates must demonstrate adequate keyboarding skills by prior service in a keyboarding title OR successful completion of a Keyboard performance test.

*Successful completion of a two-year traineeship leads to appointment as an Administrative Assistant 1, SG-11.

Duties Description This position is within the Sex Offender Management Bureau (SOMB) located in Syracuse.

DUTIES:
Provide administrative support to the Deputy Bureau Chief and several Attorneys in the Syracuse Regional Office. The specific duties for this position include, but are not limited to, the following:

• Review and distribute incoming correspondence; maintain calendars and perform database updates.
• Create files, save reports and documents.
• Responsible for tracking the annual reviews of treatment facilities for Mental Hygiene Law Article 10 sex offenders.
• Maintain an excel summary spreadsheet for annual reviews which is updated daily.
• Track release dates of respondents from correctional facilities, OMH secure facilities, and follow-up on status when necessary.
• Responsible for managing and updating the Syracuse Regional Office’s Annual Review case database.
• Update calendar and internal case management database for all hearings, conferences, and trials.
• Prepare documentation and coordinate case transfers for Change of Venue matters.
• Notify pertinent parties of the assignment of Annual Reviews.
• Assist in coordination and scheduling of annual review hearings, trials and court appearances.
• Manage coordination of SIST records, orders, summary reports and documentation.
• Ensure Notice of Entry completed for all orders and notarized appropriately.
• Act as liaison between Court staff, Office of Mental Health staff, and opposing attorneys.
• Ensure filed documents are emailed to pertinent email distribution lists as needed.
• Organize and review the local Syracuse Regional Office Sex Offender Management database.
• Prepare/forward Travel Vouchers for Bureau.
• Answer incoming calls, provide information or refer to appropriate agency or attorney.
• Act as back up support staff for State Counsel Attorneys when needed.
• Assist in preparation, proofing and filing Order to Show Cause, Petition and other legal documents.
• Scan voluminous records and documents associated for Article 10 cases.
• Prepare and forward invoices and bills for payment, in reference to transcripts legal documents and expert witnesses.
• Prepare files and documents to be forwarded to Appeal and Opinions.
• Draft all legal documents, coordinates with the OMH and DOCCS, arranges for transport, filing and service in all cases assigned to the Syracuse Regional Office.
• Prepare court-required Index Application and Request for Judicial Intervention forms for filing documents.
• Initiate the coordination with correctional facilities and SOMB Investigators regarding personal service of Orders to Show Cause or other legal documents needing delivery and service, as well as follow-up on receipt of Affidavits of Service for same; ensure personal service of legal documents completed on office of Mental Hygiene Legal Service.
• Prepare Orders to Produce for hearings; point person for follow-up with Judge's chambers, Office of Mental Health, Mental Hygiene Legal Services, DOCCS, and law enforcement regarding same, ensuring all pertinent parties are notified.
• Perform other duties as assigned.

Additional Comments Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518) 776-2500

Fax

Email Address hr.recruitment@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingPreferred method of applying is via e-mail to hr.recruitment@ag.ny.gov. You must include vacancy ID# 122361 in the subject line. Please be sure your submitted cover letter and resume indicate your current Civil Service title.