Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1/Trainee - Potsdam
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37178 to $55336 Annually
Minimum Qualifications Transfer Qualifications: Any Current Administrative Assistant 1
Anyone eligible for a 70.1 transfer
Promotional Qualifications: Anyone currently reachable on the Civil Service List
Provisional Qualifications: In the event that there is not a valid eligible list, candidates who meet the qualifications below may be qualified for a provisional appointment:
Note: If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.
Minimum Qualifications: Administrative Assistant 1: Candidates must be a current New York State employee reachable on the Administrative Assistant 1 eligible list.
Transfer:
Candidates must have one-year permanent competitive service as an Administrative Assistant 1 or Secretary 1 and be eligible for lateral transfer to transfer under Section 70.1 of the Civil Service Law.
OR
Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.
**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.
Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
• Create/maintain forms and documents for special projects or on an as needed basis
• Create/update spreadsheets in Microsoft Excel for tracking purposes
• Distribute information/reports
• Coordinate special projects as needed
• Performing routine clerical/administrative tasks as needed
• Assist with filing for treatment team members (i.e. uploading documents in EHR)
• Performing routine technical assistance as needed and communicating with Information Technology Service to trouble shoot
• Maintain office equipment
• Order supplies and materials for the office
• Work in the TABS system to assist with multiple tasks such as program billing, room & care postings, movements, etc.
• Maintain the office fleet and ensure mileage logs are accurate
• Assist Treatment Team Leaders and administrative staff with incident review as directed
• Assist with scheduling trainings for staff
• Frequent communication with staff from all departments within Sunmount DDSO
• Scheduling meetings and the conference room as needed
• Assist the office manager with maintaining the office efficiently, and communicating important information with office staff
• Assist in on-boarding new staff
• Assist with training community clerical staff as needed
• Other related duties as directed
Additional Comments OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
As a participating agency in the Health Care and Mental Hygiene Worker Bonus Program (HWB), direct care employees may be eligible to earn up to $3000 in bonuses for qualifying service if they meet specific requirements including continuous service during the appropriate vesting periods. For more information on the program, please contact Amanda Kelly at 518-359-4157.
APPLICATION PROCEDURE: Submit cover letter and résumé by February 6, 2023 to:
Sunmount-OHRM
2445 State Route 30
Tupper Lake, NY 12986
E-Mail: sunmount.careers@opwdd.ny.gov
Phone: (518) 359-4150
Fax: (518) 359-4161
Please reference the above EOA # 23-20 in all correspondence.
Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Division of Administration Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program
• For more information on PSLF, please visit www.studentAid.gov/publicservice
Some positions may require additional credentials or a background check to verify your identity.