Review Vacancy
AgencyState Comptroller, Office of the
TitleContract Management Specialist 1, SG-18 Contract Management Specialist Trainee 2, (Equated to 14), Contract Management Specialist Trainee 1 (Equated to 13), Item #00198
Occupational CategoryOther Professional Careers
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $46529 to $77912 Annually
Appointment Type Contingent Permanent
Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program (see below), or eligible to transfer to this title under Section 52.6, 70.1, or 70.4 of the Civil Service Law.
52.6 Transfer:
For a 52.6 transfer to a Contract Management Specialist 1, SG-18, you must have one year of permanent competitive service in a 52.6 title allocated to a salary grade 16 or above
52.6 Transfer to a trainee 1:
For a 52.6 transfer to the trainee 1, you must have one year of permanent competitive service in an approved 52.6 title allocated to a salary grade 11 or above.
70.1 Transfer:
For a 70.1 transfer to a Contract Management Specialist, SG-18, you must have one year of permanent competitive service in a 70.1 title allocated to a salary grade 16 or above
70.1 Transfer to a trainee 1:
For a 70.1 transfer to the trainee 1, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 11 or above.
70.4 Transfer:
For a 70.4 transfer to this title, you must:
• have one year of permanent competitive service in a position allocated to a SG-16 or above; and
• meet the current or anticipated open competitive minimum qualifications for this title; and
• not have failed the last promotion or open competitive examination for this title; and
• have passed an examination appropriate for this title and have standing on that eligible list.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Depending on qualifications, you may be required to serve a 1 or 2-year traineeship that leads to the full level grade 18 position.
55-b/c program appointments:
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
To be appointed via 55 b/c, you must:
• Possess the minimum qualifications for the selected title as established by the Department of Civil Service. Professional Career Opportunities (ny.gov)
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
• Have a current Eligibility Letter from the NYS Department of Civil Service www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.
*If you are currently 55b/c eligible and possess a bachelor’s degree, we encourage you to apply for this position.
Duties Description Procurement
CMS 1 will work with a team led by a Contract Management Specialist 2 (or higher) in conducting procurements. CMS 1 will complete procurement-related activities, including:
• Assist supervisor in facilitating the procurement of commodities, services, and technology in accordance with New York State procurement laws, regulations, policies, and procedures.
• Assist in drafting and editing various solicitation documents, including contract reporter advertisements, invitation for bids, request for proposals, requests for qualifications, and solicitations of interest to ensure the documents clearly and accurately detail the commodities, services, and technology required and comply with procurement laws, regulations, policies, and procedures.
• Assist in drafting and editing various contract documents, including competitively awarded contracts, single/sole source contracts, and discretionary contracts.
• Assist in administering the procurement process for competitive and discretionary procurements.
• Assist in drafting procurement evaluation documents.
• Review procurement evaluations for accuracy, completeness, and reasonableness.
• Conduct vendor responsibility reviews, prepare required documentation, and communicate with vendors to address outstanding issues.
• Assemble procurement records and coordinate the submission of such records to the NYS Attorney General and OSC Bureau of Contracts for review and approval.
• Update and maintain both physical and electronic records, including procurement records and Access databases.
• Develop a thorough knowledge of procurement laws, regulations, policies, and procedures, including but not limited to New York State Finance Law and Procurement Council Guidelines.
• Perform other procurement-related activities as assigned.
SFS System Analysis, Budget Planning, and Invoicing
• Process transactions in the State Financial System (SFS), including contract requisitions, amendments, and purchase orders.
• Develop and run queries as needed in SFS and use queried information to manage workload and monitor contract expenditures.
• Assist supervisor in calculating anticipated contract expenditures and monitor such expenditures throughout the year, including fiscal year closeout.
• Assist supervisor in addressing SFS or invoicing-related issues as they arise.
• Perform other SFS system analysis, budget planning, and invoicing-related activities as assigned.
FOIL Responses, Procedure Development, and Other Activities
• Review and redact agency records in response to Freedom of Information Law (FOIL) requests.
• Assist in drafting and editing of procurement procedures.
• Assist in preparing procurement-related reports as required.
• Assist with special projects as requested by the supervisor, Contracts Team Manager, and/or Assistant Director.
Additional Comments Knowledge, Skills, and Abilities
• Excellent oral and written communication skills
• Thorough and detail oriented
• Strong problem solving and analytical skills
• Ability to work well with supervisors, colleagues, and customers
• Skilled in Microsoft Word, Excel, and Access
• Demonstrates a positive commitment to the goals of the organization
• Constructively manages interpersonal relationships
• Demonstrates enthusiasm and encourages a positive work environment
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.ny.gov
Address
Street Office of the State Comptroller, Office of Human Resources
110 State Street, 12th Floor
Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than February 8, 2023. Reference Item #00198-OER-EMZ in the subject line and on the cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:
Division contact: Holly L Busta, hbusta@osc.ny.gov
When responding, please include the reference number and letters listed in this section only. The OER ID # should not be included.