Review Vacancy
AgencyHuman Rights, Division of
TitleAdministrative Assistant 1
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $43648 to $53490 Annually
Appointment Type Contingent Permanent
Minimum Qualifications • Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11.
• Eligible List Appointment to Administrative Assistant 1: Candidates must be reachable on the Secretary 1 eligible list. If you are on the eligible list for Secretary 1, you may receive a canvass letter. You must complete and return the canvass letter as instructed.
• Section 70.1 Transfer to Administrative Assistant 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory and elective core coursework**. For information regarding the transfer options of your current title, please visit Civil Service Career Mobility Office Website at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.
• Section 70.1 Transfer to Administrative Assistant Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit Civil Service Career Mobility Office Website at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.
• Section 70.1 Transfer to Administrative Assistant Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework**. For information regarding the transfer options of your current title, please visit Civil Service Career Mobility Office Website at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm.
• Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute (with 96% accuracy) corrected) as demonstrated by passing the Keyboarding Performance Test.
Duties Description • Open, review, sort, and distribute the mail in accordance with staff assignments.
• Review incoming correspondence and reports to determine their significance.
• Gather data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply.
• Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff members for very technical information.
• Respond to questions concerning program, policies and procedures. Refer most complex technical questions to appropriate staff.
• Prepare responses to letters concerning program, policies and procedures for supervisor’s signature.
• Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Insure that appropriate background material is attached.
• Design, set up and maintain files (including electronic) of correspondence/documents, code and file material, search for requested material and periodically purge obsolete material for storage in records center or for disposal.
• Schedule meetings and maintain calendar.
• Arrange conferences; assemble and coordinate background materials for meetings and conferences. Attend such conferences and prepare a summary of the meeting’s conclusions or agreed upon courses of action.
• Transmit instructions from supervisor to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed and deadlines are met.
• Prepare reports using statistical and narrative information.
• Use the Central Case Management System (CMS) to enter data and generate reports.
Some positions may require additional credentials or a background check to verify your identity.
Name Janaire Malloy, Director of Human Resources Management
Email Address resume@dhr.ny.gov
Address
4th Floor
Notes on ApplyingPlease submit resume along with a cover letter.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via e-mail at Info@oer.ny.gov.