StateJobsNY

NY HELPNo

AgencyEducation Department, State

TitleOffice Assistant 3 (Calculations), (Open to current NYS Employees only), Box CFO-568/60145

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51711 to $62806 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of the Chief Financial Officer

Office of Grants Finance

City Albany

StateNY

Zip Code12234

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 3 (Calculations).

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.

Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-12 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm

Duties Description The New York State Education Department’s (NYSED) Office of the Chief Financial Officer is seeking candidates for an Office Assistant 3 (Calculations) position in the Office of Grants Finance. This Office works with the NYSED offices to administer State and federal grant programs. Duties of this position include, but are not limited to, the following:

• Manage workload within the Processing Unit and make adjustments to work assignments to address office needs and Department priorities;
• Provide customer service and technical assistance to internal and external customers in a professional and timely manner;
• Oversee the processing of fiscal documents and transactions to ensure that they are completed in an accurate and timely manner and in accordance with Department policies and guidelines;
• Develop and update office procedures as needed;
• Assist with troubleshooting any processing issues and initiate follow-up when needed;
• Perform financial transactions in the Department’s grant payment system, CAFÉ, and or the Statewide Financial System;
• Coordinate and respond to inquiries from the Office of State Comptroller for documentation to support payment requests;
• Compile statistical analysis regarding the processing of fiscal documents;
• Review and develop reports as necessary, and
• Perform special assignments, as needed.

Additional Comments CONDITIONS OF EMPLOYMENT: This will be a contingent permanent appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.

This position leads to a maximum salary of $62,806 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by February 10, 2023 to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-568/60145) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone 5184745215

Fax (518) 486-5631

Email Address omsjobs@nysed.gov

Address

Street New York State Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by February 10, 2023 to omsjobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (CFO-568/60145) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.