Review Vacancy
AgencyCriminal Justice Services, Division of
TitleAdministrative Assistant 1/Trainee
Occupational CategoryOther Professional Careers
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36964 to $53490 Annually
Minimum Qualifications Administrative Assistant Trainee 1, SG-8: One year of permanent service in a title SG-6 or higher and otherwise eligible for transfer.
Administrative Assistant Trainee 2, SG-10: One year of permanent service in a title SG-8 or higher and otherwise eligible for transfer.
Administrative Assistant 1, SG-11: Permanent service in a Secretary 1 title OR one year of permanent service in a title SG-9 or higher and otherwise eligible for transfer OR reachable on the current Secretary 1 eligible list.
A list of titles eligible for 70.1 transfer may be found here: https://www.cs.ny.gov/businesssuite/title-transfer-matrix.cfm
Duties Description Within the Office of Public Safety, the Administrative Assistant 1 is responsible for processing in-service and basic training certifications and training records for a polulation of approximately 180,000 peace and police officers. The incumbent processes Breath Alcohol testing training certifications and liaises with the Department of Health regarding the dual agency regulatory process. In addition, the incumbent assists with gathering data for FOIL requests and agency records requests. Specific duties include, but are not limited to:
• Resolve general issues resulting from telephone inquiries or direct caller to the appropriate party for resolution.
• Process Class Rosters/Notifications of Completion Forms received via electronic applications or hardcopy for Peace Officer and Police Officer training events.
• Process Breath Alcohol Testing Training Program certifications and liaise with Department of Health regarding program records.
• Assist with the entry of information in the OPS database and file paper documents as necessary.
• Provide initial technical assistance to customers using the Acadis Portal.
Additional Comments NOTE: Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11.
Completion of coursework is not required for appointment to the Trainee 1 level; however, you may be required to take a keyboard performance test if you have not served in a keyboarding title or previously passed a keyboarding exam. Please contact Human Resources for any questions on eligibility or regarding the traineeship.
Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.
REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity and Inclusion Unit at DEI@dcjs.ny.gov or (518) 485-1704.
Some positions may require additional credentials or a background check to verify your identity.
Email Address DCJSJobs@dcjs.ny.gov
Address
Alfred E. Smith Building
Notes on ApplyingPlease send a cover letter and resume to the email address above. Please reference posting #122818 on your cover letter.
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