Review Vacancy
AgencyState Comptroller, Office of the
TitleOffice Assistant 3 (Calculations), Item #08049
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $51711 to $62806 Annually
Appointment Type Contingent Permanent
Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title or eligible to transfer to this title under Section 70.1 of the Civil Service Law.
70.1 Transfer:
For a 70.1 transfer to a(n) Office Assistant 3 Calculations, SG-14, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 12 or above.
To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)
Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.
Duties Description • Receive, Audit, and Review Invoices
o Receive invoices for all procurements to be paid on a purchase order
o Receive invoices from ERS Legal and ERS Disability unit for direct payment to Doctors, Hospitals, and Court Reporters and for Testimonies.
• Monitor the receiving of goods and services
o Receive proof from within the Agency that goods or services were received.
o Prepare ticklers to obtain approvals from the requestor for goods/services.
• Process various payments
o Prepare vouchers for payment using the Statewide Financial Management System (SFS).
o Maintain payment records.
• Reporting and Communication
o Interact with OSC purchasing liaisons and vendors doing business with OSC.
o Assist in the preparation of reports.
o Respond to requests for payment information.
o Assist in the reconciliation of financial reports.
o Monitor and maintain the Accounts Payable Finance mailbox on a daily basis.
• Supervise an Office Assistant 1 in the Accounts Payable Unit
o Oversee the assignment, completion, and quality of work of the Accounts Payable support staff person currently filled by an Office Assistant 1
Additional Comments Desired Competencies:
• Experience processing payments or reimbursements through the Statewide Financial System (SFS).
• Knowledge of State Finance Law.
• Knowledge of the NYS Guide to Financial Operations.
• Experience with Microsoft Office Suite and excel spreadsheets.
• Ability to manage multiple priorities.
• Excellent oral and written communication skills.
• Ability to interact with others in a professional manner and using discretion always.
• Organized and detail oriented.
• Able to understand, monitor, update or enhance existing work processes.
• Has effective verbal and written communication skills.
• Self-motivated and able to work independently.
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.ny.gov
Address
Street Office of the State Comptroller, Office of Human Resources
110 State Street, 12th Floor
Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to recruit@osc.ny.gov, no later than February 9, 2023. Reference Item #08049-OER-EMZ in the subject line and on the cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative:
Division contact: Holly L. Busta; FinancePL@osc.ny.gov
When responding, please include the reference number and letters listed in this section only. The OER ID # should not be included.