Review Vacancy
TitleAdministrative Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $54714 to $66278 Annually
Minimum Qualifications PERMANENT
Candidates must be current state employees and have a reachable score on the Administrative Assistant 2 list; or
Have a current permanent appointment with 1 year of service as an Administrative Assistant 2, or in a title eligible for transfer to Administrative Assistant 2; or
Have an appointment as Administrative Assistant 2 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
Be a former state employee eligible for reinstatement to the title of Administrative Assistant 2
PROVISIONAL PENDING EXAM
Should this position become available for provisional pending exam appointment, applications received within the current posting period will be reviewed and, if deemed eligible, will be forwarded to the hiring department for fair and equitable review and consideration. To be considered for provisional appointment, should this become an option over the course of this search, applicants must meet the following criteria:
If you are interested in being considered for provisional pending exam appointment, candidates must be eligible to take and pass the next available Administrative Assistant 2 exam and obtain a reachable score for consideration for possible contingent/permanent appointment. Additionally, candidates must be qualified employees of New York State and have had one year of permanent competitive or 55-b/55-c service as follows: Office Assistant 2 (Keyboarding), Office Assistant 2 (Keyboarding Spanish Language), Law Department Document Specialist 3, Administrative Assistant 1, or Administrative Assistant 1 (Spanish Language). Only the preceding list of titles are qualifying for provisional appointment to the Administrative Assistant 2 position.
Any applications received that do not meet the above requirements as described will be deemed unqualified.
May be filled from a mandatory reemployment list if one is in effect at the time of appointment.
Duties Description Provide principal administrative support to the Dean, College of Arts and Sciences; manage the Dean’s schedule and calendar; arrange appointments at the Dean’s request and maintain electronic calendar for the Dean, Assistant/Associate/Vice Deans and other professional staff in the Dean’s Office as requested; schedule Council of Chairs meetings for the academic year and make room, equipment and refreshment arrangements; schedule Dean/Vice Dean/Associate Dean/Assistant Dean (AAD) weekly meetings for the academic year; schedule monthly staff meetings for College office; prepare and distribute agendas for AAD meetings and Council of Chairs meetings; develop and maintain spreadsheets and databases; prepare various reports as needed; provide Assistant/Associate/Vice Deans with reports and information as requested; review various reports for accuracy and notify the appropriate offices of any errors; maintain personnel files including routine filing; follow up with departments on completion of appointments via paperwork and spreadsheets; follow up with departments in regard to accurate submission of the CAS Teaching Templates; manage the PT Instruction account and provide budget reports/analyses as needed; provide end-of-the year account reconciliation during May to insure the PT Instruction accounts are balanced before the end of the fiscal year; coordinate the distribution and collection of course scheduling materials electronically; maintain database and coordinate tracking of course actions and proposals for the Academic Programs Committee; provide guidance to departmental staff regarding the teaching template; serve as receptionist including handling walk-ins, answering phones and making referrals; attend administrative team staff meetings; screen Dean's phone calls, answers routine questions and make referrals as necessary; create and maintain database and electronic distribution lists for CAS department contacts; update and maintain display cases on the outside of the AS building with current announcements; attend professional development activities as requested by supervisor; help orient and train new office staff; uphold minimum standards for College of Arts and Sciences Secretarial Support Staff; run queries in PS or BI as needed.
Additional Comments For instructions on how to apply, please go to: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=158452
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml
Some positions may require additional credentials or a background check to verify your identity.