Review Vacancy
AgencyEnvironmental Conservation, Department of
TitleAdministrative Assistant 1 including Trainee 1 and 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36964 to $53490 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Reassignment – Currently in the title and an employee of DEC
OR
Reinstatement Eligible – Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis
OR
Transfer Eligible – One year of permanent competitive service at Salary Grade 6* or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as an Administrative Assistant 1 (formerly Secretary 1), Administrative Assistant 2 (formerly Secretary 2), Accountant Aide including Trainee 1 & 2, Business Document Specialist 1 & 2, Program Aide, Legal Assistant Trainee 1 & 2, Library Clerk 2 & 3, Office Assistant 1, Office Assistant 1 (Keyboarding), Office Assistant 2, Office Assistant 2 (Calculations), Office Assistant 2 (Customer Service), Office Assistant 2 (Keyboarding), Office Assistant 2 (Stores/Mail), Office Assistant 3, Office Assistant 3 (Calculations), Senior Offset Machine Operator, Stores & Mail Operations Supervisor.
Also, any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT".
If you have not already demonstrated proficiency in keyboarding, you will have to demonstrate that you meet the minimum proficiency in keyboarding.
*Note: Appointment may be made at a traineeship level. A new two-year traineeship (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38,875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.
Duties Description The incumbent will provide administrative support for the DEC Region 3 New Paltz office. The candidate must have strong organizational skills, must be self-motivated and comfortable working independently on tasks, and must have strong interpersonal skills. The incumbent must demonstrate an ability to actively coordinate with and be responsive to staff and the public. This position requires the ability to multitask and prioritize work tasks.
Specific duties will include:
Answering phones and responding to inquiries from the public and other agencies
Monitoring multiple email inboxes and responding to emails in a timely manner
Database entries and tracking
Receipt, logging, and distribution of mail and paperwork to the appropriate staff
Responding to FOIL (Freedom of Information Law) requests and performing eFind searches for responsive records or reassigning appropriate staff.
Reconciling FMIS travel reports and Purchase card payments
Creating and managing paper and electronic files
Setting up meetings, appointments, and web-based conference calls
Scanning and purging paper files to maintain electronic filing systems.
Review and formatting of outgoing correspondence and form letters
Ordering, tracking, and maintaining supply inventory.
Backup reception duties during core hours as needed.
Working directly with Administrative Specialist on special projects and administrative tasks as needed
Assisting other administration staff and programs as needed.
Additional Comments Must have a valid driver’s license or demonstrate the ability to meet the transportation needs of the position. Must be able to lift and move objects up to 10 pounds.
Some positions may require additional credentials or a background check to verify your identity.