Review Vacancy
AgencyTemporary and Disability Assistance, Office of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $39022 to $47968 Annually
Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;
OR
Reachable on the appropriate eligible list in Albany.
OR
Provisional qualifications: one year as an Office Assistant 1; or one year of permanent competitive service in a clerical or keyboarding title allocated to Grade 5 or higher.*
Duties Description Working in the Bureau of Human Resources (BHR) in the Division of Administrative Services, duties include but are not limited to:
• Scan documents into electronic Personal History Folder (PHF) file system. Review scanned documents in employees’ PHF to ensure scan was clean and properly filed.
• Assist Recruitment Unit with various aspects of OTDA's job postings, from start to finish. Set up and maintain job postings files, monitor Job Postings email inbox, print and file resumes, contact applicants for additional information when needed, prepare correspondence to applicants.
• Assist with coordination of new employee Orientation.
• Greet visitors and field incoming telephone calls to Bureau of Human Resources (BHR).
• Assist in handling emails in the BHR mailboxes.
• Retrieve physical mail from BHR mailbox; Sort, date stamp, and distribute mail.
• Maintain stock of office supplies; order office supplies in the Statewide Financial System (SFS), as necessary.
• Enter purchase orders and invoices into SFS. Receive orders in system.
• Perform other administrative support tasks.
Additional Comments You must be a current New York State employee to apply for this position. A full-time permanent or provisional appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. This position’s work hours are 9 am to 5 pm.
*In order to be considered for a provisional appointment to the Office Assistant 2, you must have taken the Office Assistant 2 examination on November 5, 2022. If appointed, you must be immediately eligible for appointment from the eligible list in order to maintain continued employment in this position.
Interested applicants should send an email to jobpostings@otda.ny.gov and reference posting #23-020. DO NOT REFERENCE THE VACANCY ID NUMBER.
Some positions may require additional credentials or a background check to verify your identity.
Email Address jobpostings@otda.ny.gov
Address
Street 40 North Pearl Street, 12B
Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.
You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.
Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.
In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-1091.