Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1/Trainee
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36964 to $53490 Annually
Street Address Bernard Fineson DDSO - Talent Development & Training
80-45 Winchester Boulevard, Bldg. 80
Minimum Qualifications MINIMUM QUALIFICATIONS:
Administrative Assistant 1:
Candidates must be a current New York State employee reachable on the Secretary 1 eligible list.
Transfer:
Candidates must have one-year permanent competitive service as an Administrative Assistant 1 or Secretary 1and be eligible for lateral transfer to transfer under Section 70.1 of the Civil Service Law.
OR
Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.
**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.
Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.
VACCINATION REQUIREMENTS:
Must be fully vaccinated for Covid-19 based on the Center for Medicaid Services regulation
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
• The incumbent will assist with tasks associated with the TD&T (Brooklyn/Bernard Fineson).
• General receptionist duties, answer, and direct telephone calls to the appropriate staff.
• Respond to standard inquiries, taking meeting minutes when requested.
• Open and stamp incoming mail, data entry, photocopying.
• Maintain all files for the department, status changes, maintaining office calendar, checking forms for completeness and accuracy.
• Periodic physical inventory and maintain records, keep shelves and stock clean, neat and in proper place.
• Setup staff trainings offered by the local office, enter trainings in SharePoint or/and SLMS in a timely manner.
• SLMS classes are created, administered, and entries are completed and correct.
• Ensure classes are supported and scheduled, with room, equipment and materials needed, particularly NEO, Promote, AMAP, First Aid and CPR.
• Local and regional training calendars are correct, coordinated, and distributed.
• New Employee Orientation (NEO) programs are supported.
• Provision of training records and reports for DDRO, DDSOO, HR, OIIA and Justice Center.
• Provide a bridge for smooth internal and external communication with DDRO, DDSOO, HR, OIIA and Justice Center and work closely and effectively with training staff to keep well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritize conflicting needs.
Additional Comments • If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.