StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 1 (Keyboarding) - Item# 00800

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33157 to $41018 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 6 AM

To 2 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Rensselaer

Street Address Office of the New York State Comptroller

365 Jordan Road

City Troy

StateNY

Zip Code12180

Minimum Qualifications You must be currently reachable on the appropriate eligible list for this title, eligible under the 55 b/c program (see below), or eligible to transfer to this title under Section 70.1 of the Civil Service Law.

70.1 Transfer:

For a 70.1 transfer to a(n) Office Assistant 1 (Keyboarding), SG-06, you must have one year of permanent competitive service in an approved 70.1 title allocated to a salary grade 04 or above.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.

55-b/c program:

This position may be designated 55 b/c and is subject to verification of applicant eligibility.

For 55 b/c appointment, you must:

· Possess the minimum qualifications for the selected title as established by the Department of Civil Service and listed on the most recent exam announcement.

· Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)

· Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.

Duties Description · Gather and prepare daily reports on mailroom activity and input them into appropriate spreadsheets.

· Prepare, distribute, and track quarterly bills for internal customers.

· Monitor US Postal Service (USPS) and Pitney Bowes accounts.

· Monitor supply usage and prepare request for reordering.

· Correspond with vendors and customers.

· Prepare reports.

· Perform clerical activities including, but not limited to, typing, proofreading, reviewing, and correcting correspondence, as well as documents and records. Complete corrections to format, as well as ensure accuracy and validity.

· Set up and operate the mailroom equipment including, but not limited to, mail metering machines, sorters, insertion machines, and folder/pressure sealer equipment.

· Identify performance deficiencies in the above equipment and address them, on a timely basis, by all appropriate means until they are resolved.

· Perform equipment adjustments and minor repairs to mail equipment, as needed.

· Complete all appropriate clerical activities, reporting procedures, and actions associated with processing outgoing mail; including accounting and reconciliation reports, as required.

· Ensure all applicable US Postal Service requirements are followed and delivery deadlines are met.

· Package mail trays as instructed by tray-catching report.

· Print and attach proper tray labels.

· Review and attach proper postal reports.

· Complete all appropriate clerical activities, reporting procedures, and actions associated with packaging pre-sorted mail; including accounting and reconciliation reports, as required.

Additional Comments Knowledge, Skills, and Abilities

· Ability to prepare and maintain standard records and reports.

· Ability to understand and carry out verbal and written instructions.

· Ability to learn the rules, regulations, and rates of the US Postal Service.

· Ability to learn the operation, adjustment, and care of post processing equipment.

Some positions may require additional credentials or a background check to verify your identity.

Name Erin M. Zielinski

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street Office of the New York State Comptroller, Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingSubmit a clear, concise cover letter and resume stating how you meet the above minimum qualifications to?recruit@osc.ny.gov, no later than February 13, 2023.??Reference Item?#00800-OER-EMZ?in the subject line and on the cover letter for proper routing.

If you have questions about this vacancy, please contact this Division representative: Division contact: Susan St. George, sstgeorge@osc.ny.gov

When responding, please include the reference number and letters listed in this section only. The OER ID # should not be included.