Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33157 to $41018 Annually
Minimum Qualifications REASSIGNMENT QUALIFICATIONS
Current Department of State employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 1, if less than one year, you must be currently reachable on the Office Assistant 1 eligible list for the Albany location if one exists.
TRANSFER QUALIFICATIONS
One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher eligible for transfer and determined to be similar by Civil Service.
55 B/C QUALIFICATIONS
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.
For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
Duties Description Processing Unit:
The Office Assistant 1 duties will include but are not limited to the following:
• Process requests to certify documentation for use in other countries (Apostille)
• Assist in searching records for preparation of license histories and certifications
• Prepare certified copies of application records
• Maintain licensing files
• Distribute internal mail
• Assist with records retention
• Perform other clerical tasks as needed
Application Audit Unit:
The Office Assistant 1 duties will include but are not limited to the following:
• Print, sort and file an average of 175 criminal records and arrest notifications received daily from the Division of Criminal Justice Services
• Answer phone calls directed to the unit from the public and departmental employees and provide accurate information
• Open incoming mail and distribute accordingly
• Prepare and mail requests for documentation and denial letters to license applicants
• Perform other clerical tasks as needed
Revenue Unit:
The Office Assistant 1 duties will include but are not limited to the following:
• Assign cash numbers to payment instruments and application forms
• Assist in the reconciliation of cash reports
• Process refund requests
• Process insufficient payments
• Perform other clerical tasks as needed
• Distribute internal mail
• Assist with records retention
Additional Comments The purpose of this announcement is to notify candidates about transfer opportunities. If you are interested and meet the minimum qualifications below, email your cover letter, resume, and Response to Posting form to HRM.Recruitment@DOS.NY.GOV. Response to Posting forms are available via DOSnet. If a Civil Service List(s) exists for this title and location, candidates reachable on the Civil Service List(s) will be canvassed.
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.
Some positions may require additional credentials or a background check to verify your identity.