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Review Vacancy

Date Posted 02/03/23

Applications Due02/13/23

Vacancy ID123405

AgencyUniversity at Albany

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33157 to $41018 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (Asset Management)

City Albany

StateNY

Zip Code12203

Minimum Qualifications Candidates must have a reachable score on the Office Assistant 1 list; or
Have a current permanent appointment with 1 year of service as an Office Assistant 1, or in a title eligible for transfer to Office Assistant 1; or
Appointment as Office Assistant 1 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
Be a former state employee eligible for reinstatement to the title of Office Assistant 1

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any resumes received that do not meet the above requirements as described will be deemed unqualified.

Duties Description Perform various clerical or office assistance tasks such as scanning documents and verifying data accuracy to assist with conducting the ongoing inventory of campus assets in accordance with established University at Albany policies, procedures, and schedules.

Assist with asset tagging procedures in accordance with SUNY, RF, UAF, and University at Albany procedures in a timely and accurate manner. Affix the appropriate barcode, property or sponsor ownership tag to new equipment, properly complete all required forms, update applicable databases and maintain file documentation.

Prepare, process, review, and record numerical transactions and records within RAMI, making all necessary adjustments to ensure the accuracy of the records.

Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy regarding asset surplus, relocation, reassignment, and/or disposal procedures in accordance with SUNY, RF, OGS, and University at Albany procedures promptly and accurately.

May also prepare routine reports or assist others in the preparation of reports, following established guidelines, including but not limited to new asset reports, A-78 reports, RAMI input sheets, reconciliation of tagged assets, editing weekly reports, workload indicator reports, and monthly paid equipment reconciliation.

Additional Comments For instructions on how to apply, please go to: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=158664

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period.
Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address ClassifiedJobs@albany.edu

Address

Street University at Albany

1400 Washington Avenue, UAB 300

City Albany

State NY

Zip Code 12222

 

Notes on ApplyingFor instructions on how to apply, please go to: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=158664

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