StateJobsNY

NY HELPNo

AgencyUniversity at Albany

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $39022 to $47968 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address University at Albany (Office of Facilities Management)

City Albany

StateNY

Zip Code12203

Minimum Qualifications PERMANENT

Candidates must have a reachable score on the Office Assistant 2 (Calculations) list; or
Have a current permanent appointment with 1 year of service as an Office Assistant 2, or in a title eligible for transfer to Office Assistant 2; or
Appointment as Office Assistant 2 here at UAlbany with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
Be a former state employee eligible for reinstatement to the title of Office Assistant 2

PROVISIONAL PENDING EXAM

Candidates must be a qualified employee of New York State and have ONE YEAR of permanent competitive or 55b/c service in an office assistant, clerical, or keyboarding title allocated to grade 6 or higher AND have taken the Office Assistant 2 (Calculations) exam recently held on November 5, 2022 AND obtain a reachable score for contingent / permanent appointment.

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any resumes received that do not meet the above requirements as described will be deemed unqualified.

Duties Description Procure goods and services with transaction values under $5,000 for various projects and shops on campus.

Reconcile credit card statement monthly.

Communicate with campus finance offices (Budget, Purchasing, Accounting, etc.) as well as units internal to Facilities (OCP, AECM, Shops, etc.) to create, revise and close out facilities accounts and work orders and ensure financial transactions are accurately recorded across Facilities Management.

Verify account balances and review departmental expenditures to ensure accuracy and appropriateness.

Provide phone and email order support to staff across the Facilities Department.

Support efforts and initiatives to maintain and enhance the AiM Work Order System, including assisting with work order and project closeouts and reconciliations.

Provide assistance in training on the ordering process rules and regulations to new shop staff and other new staff.

Place online orders with university’s designated online ordering vendors.

Provide phone and front desk coverage when needed.

Additional Comments For instructions on how to apply, please go to: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=158662

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period.
Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources

Telephone 518-437-4700

Fax 518-437-4731

Email Address ClassifiedJobs@albany.edu

Address

Street University at Albany

1400 Washington Avenue, UAB 300

City Albany

State NY

Zip Code 12222

Notes on ApplyingFor instructions on how to apply, please go to: https://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=158662