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Review Vacancy

Date Posted 02/03/23

Applications Due04/05/23

Vacancy ID123419

AgencyEducation Department, State

TitleAdministrative Assistant 1, Administrative Assistant Trainee 1, (Open to current NYS Employees only), (Two positions), Box EXEC-132/66138, EXEC-137/20308

Occupational CategoryNo Preference

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $43648 to $53490 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Executive

Office of Human Resources Management

City Albany

StateNY

Zip Code12234

Minimum Qualifications MINIMUM QUALIFICATIONS:

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1 or Secretary 1, SG-11.

Eligible List Appointment to Administrative Assistant 1: Candidates must be reachable on the Secretary 1 eligible list. If you are on the Civil Service eligible list for Secretary 1, you may receive a canvass letter. You must complete and return the canvass letter as instructed.

Section 70.1 Transfer to Administrative Assistant 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all mandatory core coursework**.

Section 70.1 Transfer to Administrative Assistant Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.

Section 70.1 Transfer to Administrative Assistant Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all Year One mandatory core coursework**.

For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm







Duties Description The New York State Education Department’s (NYSED) Office of Human Resources Management (OHRM) is seeking candidates for two Administrative Assistant 1 positions in the Staffing Unit. OHRM provides personnel services, staff development, labor relations and employee benefits to staff in various diverse program areas within the Education Department, including the Office of Education Policy (including P-12 and Higher Education), the Office of Adult Career and Continuing Education Services, the Office of the Professions, the Office of Cultural Education, the Office of Performance Improvement and Management Services, and the Office of the Chief Financial Officer. Duties of these positions include, but are not limited to, the following:

• Utilize the Eligible List Management System (ELMS) to canvass and code eligible lists;
• Create, monitor, and update recruitments within the internal NYSED recruitment tracking system;
• Create and maintain acceptor’s lists for all NYSED program areas;
• Create and maintain decentralized and department promotion eligibility list databases;
• Obtain clearance codes from Civil Service for appointments;
• Coordinate Performance Testing for selected candidates, such as, the Keyboarding Test and the Language Proficiency Exam;
• Review, log, file, and process performance programs and performance evaluations;
• Timely and accurately prepare a variety of letters for NYSED employees including but not limited to appointments, status changes, traineeship advancements, traineeship completions, and probation completions;
• Review and accurately log all personnel transactions that come into the shared Staffing Unit's electronic mailbox;
• Monitor the shared electronic mailbox for Non-Employee Information, and complete any necessary data entry and administrative duties;
• Provide professional and courteous customer service to OHRM staff, program staff, and eligible list candidates; and
• Perform other duties as assigned.


Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of work experience and/or completed coursework will be required for all candidates at the time of interview. Successful completion of an appropriate keyboarding test will be required for all candidates unless candidates demonstrate previous service in a competitive title for which passing a keyboarding test was required.

This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidate’s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary.

• $ 36,964 (Trainee 1- NS equated to SG-8)
• $ 41,255 (Trainee 2- NS equated to SG-10)
• $ 43,648 (Full Performance level SG-11)

Leads to a maximum salary of $53,490 based on annual performance advances and traineeship advances.

** Administrative Assistant Traineeship Coursework Requirements: Trainees will be required to take eight courses, four mandatory and four elective, in the following administrative support competencies: Computer Skills and Technology; Interpersonal and Customer Relations; Professionalism and Self-Management; Verbal and Written Communication. Failure to complete the required and elective courses while serving as an Administrative Assistant Trainee will result in removal from employment.

APPLICATION: Applications will be reviewed on an ongoing basis until these positions are filled. Qualified candidates should send a resume and letter of interest to jobs@nysed.gov (email submissions are preferred). You must include the Box number (EXEC-132/66138 or EXEC-137/20308) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.




Some positions may require additional credentials or a background check to verify your identity.

Name Office of Human Resources Management

Telephone (518) 474-5215

Fax (518) 486-5631

Email Address jobs@nysed.gov

Address

Street NYS Education Department

89 Washington Avenue, OHRM, Room 528 EB

City Albany

State NY

Zip Code 12234

 

Notes on ApplyingAPPLICATION: Applications will be reviewed on an ongoing basis until these positions are filled. Qualified candidates should send a resume and letter of interest to jobs@nysed.gov (email submissions are preferred). You must include the Box number (EXEC-132/66138 or EXEC-137/20308) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.

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