Review Vacancy
TitleProject Coordinator - Albany - Executive
Occupational CategoryOther Professional Careers
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $25.65 to $25.65 Hourly
Minimum Qualifications MINIMUM QUALIFICATIONS:
High school diploma or high school equivalency diploma and two years of experience in administrative support*, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.
*Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
PREFERRED QUALIFICATIONS:
• Ability to initiate and maintain relationships across a diverse set of stakeholders
• Ability to multi-task and manage shifting priorities
• Ability to maintain a high level of professionalism
• Customer service experience
• Detail oriented
• Willingness to learn new technology systems
Duties Description STANDARD DUTIES:
The incumbent of the position will serve as the Secretary to the Deputy Commissioners and Executive staff in Albany for the Department of Labor and will provide additional administrative support to the Commissioner as needed. The individual will perform a full range of duties, including, but not limited to the following:
• Maintain calendar and meeting schedule for Executive staff
• Review all correspondence and refer requests for information to the appropriate manager within DOL and maintain follow up systems for tracking
• Handle travel arrangements for Executive staff
• Work with the Executive staff in the preparation of required reports including monthly reports to the Governor
• Manage incoming phone calls and visitors for the Executive staff
• Review all correspondence submitted for signature
• Research information on behalf of the Executive staff
• Establish and maintains filing systems
• Draft correspondence as requested
Please note: This position will be required to work in-person. No remote work is available.
Additional Comments Please note: This position will be required to work in-person. No remote work is available.
Some positions may require additional credentials or a background check to verify your identity.
Fax EFax: 5184742871@fax.ny.gov
Email Address labor.sm.personnel.jva@labor.ny.gov
Address
Street Building 12 W. Averell Harriman State Office Campus
Room 561
Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by February 21, 2023 and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID #123457, Project Coordinator – Albany, in the subject line of your email. Failure to do so may result in a delay of processing your application.
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Division of Equal Opportunity and Development (DEOD), Building 12, Albany, NY 12240 (Phone (518) 457-1984 and/or fax (518) 485-2575.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.