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Review Vacancy

Date Posted 03/09/23

Applications Due06/09/23

Vacancy ID125922

AgencyEmpire State Development, NYS

TitleExecutive Assistant to the COO & Executive Deputy Commissioner

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $70000 to $70000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 625 Broadway

City Albany


Zip Code12245

Minimum Qualifications Education Level required: Associates degree or business school graduate in relevant area.

Equivalent Experience required: 5+ years of progressive administrative experience and experience with, or knowledge of, NYS Government. Senior Executive administrative experience with excellent scheduling capability.

Knowledge required: Must have proficient computer knowledge: MS Word, Excel, PowerPoint & Outlook along with experience in using Zoom & Microsoft Teams. Must have excellent oral and written communication skills. Ability to work independently, exercise excellent judgment and confidentiality.

Other: Flexibility to work early mornings and/or late evenings as needed.

Duties Description BASIC FUNCTION:
Provide wide range of administrative support and manage day-to-day operations for Chief Operating Officer and Executive Deputy Commissioner. Must be able to multi-task and function in a fast-paced environment with high level government executives. Ability to maintain confidentiality and efficiency is a must.

· Provide wide range of administrative duties to support day-to-day operations.
· Manage schedule for the executives including logistics and prep material.
· Compile reports and create presentations at COO’s request.
· Track incoming/outgoing mail for COO and allocate to appropriate staff for response.
· At the direction of COO, approve time sheets and travel for COO’s direct reports.
· Review payment authorizations prior to COO’s approval/signature.
· Prepare automated time sheet for COO as requested and reconcile travel/business
related expenses.
· Draft correspondences and emails on behalf of the COO.
· Projects as assigned.

Additional Comments Position expected to work onsite and/or remote consistent with NYS and ESD guidelines and needs.

Some positions may require additional credentials or a background check to verify your identity.

Name Leah H. Schanke, SPHR – Assistant Vice President, Human Resources

Telephone N/A

Fax N/A

Email Address


Street 633 Third Avenue

City New York

State NY

Zip Code 10017


Notes on ApplyingExternal Candidates: to apply copy and paste URL in browser:

Internal Candidates: Please apply through ADP through the Myself/Talent menu


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